Senior/ Associate Executive

Alexandra Hospital, Singapore; Singapore; On-site; SGD 45,000 - 72,000; Full time

Job summary

Alexandra Hospital seeks an Administrative Operations Associate in the RICE Community Care department, working with AH and NUHS teams to support daily operations, community programmes, and events. This role enables integration of care across primary, community, and home settings and ensures smooth clinical operations with effective stakeholder communication.

Qualifications include a Diploma in healthcare administration and at least two years in large organisations, with strong English and MS

Qualifications

• Diploma or equivalent qualification in any discipline.
• Diploma or above in healthcare administration, business administration, or related field is an advantage.
• Minimum 2 years of experience in large organisations, administration, innovation projects or healthcare operations.
• Proficiency in English; Microsoft Office; EPIC and SAP will be an advantage.

Responsibilities

• Administrative support for integrated care models and workflow improvements.
• Support data operations to inform clinical decisions and program evaluation.
• Assist with quality improvement and process improvement initiatives.
• Coordinate scheduling, billing, and office operations for the Community team.
• Support events and community health programmes and engagement with partners.

Skills

Communication

Teamwork

Customer service

Problem solving

Education

Diploma in healthcare administration

Tools

EPIC

SAP

Microsoft Office

Job description

Overview

Under the direction of the supervisor within RICE Community Care department, and in collaboration with Alexandra Hospital and relevant NUHS teams, this position supports core functions that allow the daily operations of the department and the Community Team in AH. The role supports Alexandra Hospital's strategic thrust of integrating care across primary care, community, and home settings through the integrated general hospital model. The position will support and execute clinical operations for community-oriented aspects of AH’s signature programmes. This role also supports events management and execution, daily operations and administrative functions. The position requires a fast-learning individual capable of detailed execution of tasks, a keen eye for continuous process improvement, and effective communication with stakeholders, including patients.

Job Responsibilities

You will be responsible for the following:

Support Community-oriented Clinical Operations and Business Partnership:

• Administrative support of departments’ work in development of integrated care models with a focus on transitional, pre-, and post-hospital workflows, to improve patient outcomes
• Support data operations to support clinical operations and decision-making
• Administrative support of quality improvement and innovations to improve effectiveness and efficiency of the Community team

Project Support

• Operationalise projects that enhance care integration with partners in the community.
• Provide operational and administrative support to AH teams giving home- and community-centric care.
• Admin support for quality improvement, process improvement projects, adopting methodologies and principles such as Agile, GROSS and GROW.
• Conduct selected programmes in the community, including mobility exercise programmes and health education programmes.
• Support and run occasional community-oriented events.
• Support the engagement and collaboration with healthcare partners in the community.

Support Programme Evaluation and Improvement

• Perform data collection through administering surveys and data collation for department programmes, where needed.
• Organise and manage data to support department work and evaluation.

Support the daily scheduling, charging and billing operations of the Community team,

• Service counselling via phone calls to patients/caregivers suitable for enrolment to AH Transitional Care (AH TC) and relevant programmes, and enrol them.
• Documenting service counselling proceedings and outcomes
• Appointment scheduling
• C apturing of service charges and bill generation and amendment for AH Transitional Care
• Managing the reports required for audit purposes
• Ensure efficient service delivery and positive patient experience
• Providing operational coverage as needed

Support the daily operations of the office, and support the supervisor in related matters, including:

• Perform secretariat work for meetings and projects
• Supported related office administrative matters including budget, finance, procurement and inventory management
• Support the maintaining records, legal contracts and department data
• Other relevant work as assigned by the supervisor

Requirements

• Diploma or equivalent qualification in any discipline
• Diploma and above in relevant healthcare administration, business administration, or related field is an advantage.
• Minimum 2 years of experience working in large organisations, particularly in administration, innovation projects or healthcare operations.
• Good proficiency in spoken and written English.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)
• Prior experience in using EPIC and SAP will be an advantage
• Understands the importance of teamwork and communication with team members
• Able to work in a fast-paced environment
• Able to work independently
• Ability to work weekends or outside office hours on the occasion is required.
• Ability to work off-site in the community on the occasion is required.

Only Singapore Citizens and Singapore Permanent Residents may apply.

Possession of these skills and knowledge would be an advantage:

• Experience working in a hospital or community care setting
• Knowledge of healthcare systems and processes
• Familiarity and experience working with primary care, community health, and long-term care sectors
• Knowledge of healthcare regulations and policies
• Experience with project management methodologies (e.g. Agile)
• Proficiency in data analysis and reporting tools (e.g. Excel, SQL, Power BI, Tableau)
• Knowledge of healthcare IT systems and electronic health records
• Knowledge and experience of healthcare quality improvement methodologies (e.g. Lean)