Senior Associate, Corporate Secretarial Services

IQ-EQ; Singapore; On-site; SGD 60,000 - 80,000; Full time

Benefits offered by this job

Private health cover

Life assurance

25 days annual leave

Maternity/Paternity leave

Flexible working

Job summary

IQ-EQ is seeking a Corporate Secretarial professional in Singapore to join a client-focused team. You will manage the incorporation of entities, prepare board materials, and ensure compliance with local acts and regulations.

Ideal candidates will be ICSA-qualified or pursuing the qualification, with hands-on experience in funds and SPVs, and strong skills in BizFile, E-stamping, CAS, and MS Office. Strong communication and multitasking abilities are essential.

Qualifications

• ICSA qualification or active pursuit of ICSA, with relevant corporate secretarial experience.
• Strong knowledge of corporate secretarial practices for funds and SPVs.
• Conversant with Singapore Companies Act and VCC Act, with regulatory compliance experience.
• Proficient in BizFile, E-stamping, the CAS system, and Microsoft Office applications, with strong organizational skills and the ability to work independently.
• Accountable, proactive, and an effective communicator who can manage multiple priorities and deliver high-quality work under tight deadlines.

Responsibilities

• You'll incorporate new companies, register branches and other business entities, and support corporate establishment processes.
• You'll prepare board resolutions, meeting minutes, and corporate documentation while ensuring compliance with the Singapore Companies Act.
• You'll maintain statutory registers and submit statutory returns accurately and on time to ACRA.
• You'll provide corporate secretarial advisory services and guidance on regulatory and governance requirements.
• You'll manage a portfolio of clients, building strong stakeholder relationships and ensuring ongoing corporate compliance obligations are met.

Skills

Corporate secretarial experience

Stakeholder management

Regulatory compliance

Education

ICSA qualification

Tools

BizFile

E-stamping

CAS system

MS Office

Job description

Company Description

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people.Operating as trusted partners to our clients,we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.

We’re driven by our Group purpose, to power people and possibilities.

Job Description

What you’ll do

• You'll incorporate new companies, register branches and other business entities, and support corporate establishment processes.
• You'll prepare board resolutions, meeting minutes, and corporate documentation while ensuring compliance with the Singapore Companies Act.
• You'll maintain statutory registers and submit statutory returns accurately and on time to ACRA.
• You'll provide corporate secretarial advisory services and guidance on regulatory and governance requirements.
• You'll manage a portfolio of clients, building strong stakeholder relationships and ensuring ongoing corporate compliance obligations are met.

What We Offer

• Comprehensive remuneration and pension: motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile.
• Wellbeing: additional social benefits such as private health and dental cover, life assurance and etc.
• Annual leave: our employees are entitled to 25 days paid leave plus all statutory public holidays
• Maternity and paternity leave, education leave and etc.
• Flexible working: we recognise the value of working flexibly and want to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements.

Qualifications

About you

• You are ICSA qualified or actively pursuing an ICSA qualification, with relevant corporate secretarial experience.
• You have strong knowledge of corporate secretarial practices, particularly relating to funds and special purpose vehicles (SPVs).
• You are conversant with the Singapore Companies Act and Variable Capital Companies (VCC) Act, with a solid understanding of regulatory compliance requirements.
• You are proficient in BizFile, E-stamping, the CAS system, and Microsoft Office applications, with strong organizational skills and the ability to work independently.
• You are accountable, proactive, and an effective communicator who can manage multiple priorities and deliver high-quality work under tight deadlines.

Additional Information

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6,500+ employees - from 94 nationalities, across 24 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success lead to our sustainability and success. We’re emotionally invested in our clients right from the beginning.