Senior Associate / Associate, Research Grants & Management

A*STAR - Agency for Science, Technology and Research; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

A*STAR - Agency for Science, Technology and Research in Singapore seeks a Senior Associates/ Associates to support the Director of Research and grant administration. The role involves establishing operating systems, preparing guidelines, and ensuring compliance with grant terms, while coordinating with stakeholders and grantors.

You will help disseminate calls, manage submissions, track LOAs and reports, and document key approvals and milestones.

Qualifications

• Diploma qualification with good knowledge of STEM disciplines.
• Excellent interpersonal and communication skills for engaging internal and external stakeholders.
• Strong attention to detail, especially in reviewing terms and conditions.
• Strong problem solving, analytical and systems thinking abilities.
• Proactive, resourceful and independent with good organisational skills.

Responsibilities

• Support the Director of Research (DOR) functions and establish operating systems and processes.
• Assist in creating guidelines for grant management and administration.
• Review Terms & Conditions of grant calls for alignment and compliance.
• Liaise with grantors to ensure smooth grant administration.
• Coordinate inputs from stakeholders to improve grant management operations.
• Summarise critical statistics for management planning and decision making.
• Disseminate grant calls and administer proposal submissions for reviews by expert panels and councils.
• Follow up on LOAs, fund requisitions and progress reports with relevant groups.
• Document approvals, projects and reports and organize RO events and speakers.

Skills

Interpersonal skills

Communication

Attention to detail

Analytical thinking

Problem solving

Independent

Education

Diploma in STEM

Tools

Word

Excel

PowerPoint

Job description

Job Description

The Senior Associates/ Associates plays a critical role in supporting the functions of RGM which included the following:

• Provide the necessary staff support in establishing critical operating systems and processes for the Director of Research (DOR) functions
• Provide the necessary staff support in establishing relevant guidelines in grant management and administration
• Provide the necessary staff support in reviewing Terms & Conditions of competitive grant calls to check for alignment and compliance
• Liasing with grantors to ensure smooth operations on grant administration
• Liasing with relevant stakeholders to solicit inputs to improve the operations of grant management and administration
• Provide the necessary staff support in summarising critical statistics for management's planning
• Disseminate grant calls to ARES (A*STAR Research Entities) and administer proposal submissions for relevant reviews by expert panels, councils, RO, etc.
• Follow up with relevant ARES and Corp Groups on LOAs received, ensure T&C of LOAs are complied
• Follow up with relevant ARES and Corp Groups on Fund Requisition and Progress Reports
• Follow up with relevant ARES on processing of variation requests of projects
• Perform proper documentation of critical documents on approvals, projects, reports, etc.
• Provide staff support for organising RO's events, visiting professors, conference speakers, etc.

Requirements

• Minimally a diploma qualification with a good knowledge of STEM discipline
• Strong interpersonal and communication skills, with ability to engage internal and external stakeholders, including research leaders
• Strong attention to details, e.g. grants terms and conditions
• Strong problem solving, analytical and systems thinking abilities
• Strong knowledge on software tools such as Words, Excel, Powerpoint
• Resourceful and independent
• Relevant working experience will be an advantage