Assistant Director/ Senior Assistant Director, Planning & Ops, A*SRL

A*STAR RESEARCH ENTITIES; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

A*STAR RESEARCH ENTITIES in Singapore invites applications for an Assistant Director/Senior Assistant Director to lead grants management across SRIS and A*SRL. You will align pre- and post-award activities, coordinate with funders, and support PIs with budgeting, reporting and compliance.

The role requires a Bachelor's degree with 5+ years in grants management, strong communication, and meticulous organizational skills to thrive in a dynamic research setting.

Qualifications

• Bachelor's degree in Business Administration, or Life Sciences, with at least 5 years of relevant grants management experience.
• Experience in both Grantee and Grantor administration, budgeting and financial management is an advantage.
• Quick, meticulous, resourceful, and a creative problem solver with strong analytical skills.
• Uses sound judgment and demonstrates initiative in carrying out duties.
• Highly organized and enjoys grant management, documentation, management reporting and administration.
• Excellent communication skills to convey technical information clearly to all levels.

Responsibilities

• Work with PIs for pre-award and post-award management of a full suite of Grants from multiple funders.
• Liaise with funders and collaborating institutions on grant-related matters and timelines.
• Support PIs on budgeting and cashflow projections to facilitate grant submissions.
• Disseminate grant-related information to the institute and maintain current grant records.
• Assist in grant administration, reporting, and compliance with grant terms and conditions.
• Monitor project progress and fund utilization, including variations and extensions.
• Prepare internal controls, audits, and regular management reports and presentations.
• Develop SOPs for different grant types and coordinate with Finance on accounts creation.

Skills

Grant management

Budgeting

Analytical skills

Communication

Negotiation

Organization

Independent work

Teamwork

Education

Bachelor's degree in Business Administration or Life Sciences

Tools

Excel

PowerPoint

MS Office

Job description

Job Summary

Looking to be part of a high-performing, fun and caring team? Want to contribute to the betterment of public health? Join us as Assistant Director/ Senior Assistant Director of the Skin Research Institute of Singapore (SRIS) and A*STAR Skin Research Labs (A*SRL).

Roles & Responsibilities

• Work with colleagues and Principal Investigators (PIs) for pre-award and post award management of a full suite of Grants (from A*STAR, NRF, NMRC etc.), from the Grantee's perspective, which include, but are not limited to:
• Liaising with funders and collaborating institutions on grant-related matters
• Announcing new Grant calls to the whole institute, listing Grantor's requirements for proposal submission and setting internal submission timelines
• Supporting PIs on budgeting and cashflow projections to facilitate timely submission of Grant applications
• Cascading relevant grant-related information sent by Council, Research Office or Office of GrantsAdministration to the whole institute
• Supporting PIs in Grant administration and reporting, and ensure compliance with Grants terms and conditions
• Monitoring project progress and fund utilization
• Supporting PIs on Grant variations such as budget virement, change in scope, Grant extension etc.
• Be the go-to person in the institute for all grant-related matters
• Assist in the preparation of internal control measures including the required audits
• Assist in the preparation of adhoc and regular management reports and presentations
• Work closely with colleagues to maintain accurate and current records of Grant information at all times
• Put in place SOPs for the management of each type of Grant (e.g. NMRC, NRF, A*STAR, foreign grants etc.) from pre-Grant call to post-Grant call
• Liaise with colleagues and A*STAR Finance in project accounts creation and activation for newly awarded Grants
• Other ad-hoc duties, assignments and projects as may be assigned by ED or Director, (Planning & Ops), A*SRL and SRIS

Job Requirements

• Minimum qualifications - Bachelor's degree in Business Administration, or Life Sciences, or related fields with at least 5 years of relevant experience in grants management
• Experience in both the Grantee and Grantor administration role, budgeting and financial management will be an advantage
• Quick, meticulous, resourceful, and a creative problem solver with strong analytical skills who works well independently as well as in a team and under pressure
• Uses sound judgment and demonstrates initiative in carrying out assigned duties
• Highly organized and enjoys grant management, documentation, management reporting and administration
• Excellent communication skills - able to clearly and concisely express technical and non-technical information in oral and written form to all levels in the organization
• Strong negotiation and people skills
• Flexibility to adjust and thrive in an environment with changing requirements, schedules, and priorities in a research environment
• Highly proficient in Microsoft Office, especially in Excel and Powerpoint