Senior Assistant Manager, Faculty Affairs

ctes consulting pte. ltd.; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

ctes consulting pte. ltd. is seeking a Senior Assistant Manager, Faculty Affairs to join their client’s team. The role provides strategic and operational leadership for the School's faculty affairs portfolio, including recruitment, lifecycle administration, engagement, and related operations.

You will work with School leadership, HR and university offices to translate requirements into actionable plans and drive improvements in processes and stakeholder experiences.

Qualifications

• Bachelor's degree with 5+ years of people management or faculty administration experience.
• Strong organizational and project management skills; capable of handling multiple priorities.
• Excellent stakeholder management and interpersonal abilities.
• Ability to balance strategic thinking with hands-on execution.
• Analytical, data-driven decision making; maintain confidentiality and discretion.

Responsibilities

• Lead end-to-end faculty recruitment lifecycle including recruitment, appointments, onboarding, appraisal, promotion, and reappointment.
• Develop and implement recruitment strategies to attract high-calibre academic talent and ensure compliant processes.
• Oversee space and infrastructure planning to optimize facilities and prioritize needs.
• Coordinate with HR, finance, and leadership to align faculty affairs with institutional goals.
• Maintain accurate faculty records, analyze data, and prepare leadership dashboards and reports.
• Handle ad hoc activities as requested.

Skills

People management

Stakeholder management

Project management

Analytical thinking

Communication

Education

Bachelor's degree

Job description

Our client is actively searching for a Senior Assistant Manager, Faculty Affairs to join their team!

If you are a dynamic individual seeking a new career opportunity, read further!

The Senior Assistant Manager, Faculty Affairs provides strategic and operational leadership for the School's faculty affairs portfolio, covering recruitment and appointments, faculty lifecycle administration, engagement and recognition, space and infrastructure matters, academic events, reporting and related operations. The role translates College and University requirements into effective School-level plans and processes. The role works closely with School leadership, faculty committees, the College, HR and relevant University offices to deliver accurate, timely and professional outcomes.

The responsibilities of this role are:

1. Faculty Recruitment, Appointment and Reappointment

• Lead and manage the end-to-end faculty recruitment lifecycle, including recruitment, appointments, onboarding, appraisal, promotion, and reappointment.
• Develop and implement recruitment strategies to attract and retain high-calibre academic talent.
• Ensure all faculty appointment processes are accurate, efficient, and compliant with university policies, governance requirements, and timelines.
• Drive continuous process improvements to deliver a seamless and positive experience for faculty and stakeholders.

2. Faculty Development, Culture & Engagement

• Drive initiatives to foster a collaborative, inclusive, and high-performing faculty culture.
• Lead the annual faculty performance appraisal process from planning to completion, ensuring timely completion, data integrity, data confidentiality, fairness and compliance with institutional policies.
• Support faculty career development, leadership development and succession planning initiatives.
• Manage faculty welfare and case matters, including well-being, peer-to-peer issues, and student-faculty matters.

3. Space & Infrastructure Planning

• Lead the planning and management of faculty offices, researcher workspaces, research-focused laboratories, and shared facilities to optimize space utilization and support the School's academic and research priorities.
• Support policy development, strategic planning, data analysis, and documentation related to space and infrastructure management.

4. Stakeholder Management & Governance

• Serve as the primary liaison for faculty affairs-related queries from the Chair and senior leadership.
• Coordinate with College of Engineering to ensure consistent implementation of faculty-related policies, procedures and strategic initiatives.
• Engage with HR, finance, and administrative teams to align faculty affairs with broader institutional goals.

5. Strategic Planning, Data Management & Operations

• Maintain accurate and up-to-date faculty records and databases to support budgeting, reporting, and strategic decision-making.
• Analyze faculty-related data and prepare management reports, dashboards, presentations, and briefing materials for senior leadership.
• Identify opportunities for continuous process improvement through data analysis and operational review.
• Provide operational guidance and support to team members, contributing to an effective, collaborative, and service-oriented work environment.

6. Any ad hoc activities as requested

The ideal candidate will need to have the following qualities and experience:

• A recognised bachelor's degree with at least 5 years of relevant experience in people management, faculty administration, human resources, or a related field.
• Strong organizational, planning, and project management skills, with the ability to manage multiple priorities effectively.
• Excellent stakeholder management and interpersonal skills, with the ability to build trusted relationships across all levels.
• Ability to balance strategic thinking with hands-on operational execution.
• Strong analytical and problem-solving skills, with a data-driven approach to decision-making.
• High level of integrity, professionalism, and discretion in managing confidential and sensitive information.