Senior Analyst, Executive Assistant, Asia Growing Markets Department

The Japan Research Institute, Limited (Singapore Branch); Singapore; On-site; SGD 72,000 - 110,000; Full time

Job summary

The Japan Research Institute, Limited (Singapore Branch) is seeking an experienced Senior Analyst, Executive Assistant to support the General Manager and senior leadership in Asia growing markets. The role involves coordinating schedules, meetings, and travel, with close liaison to the Tokyo Head Office.

Strong English communication and exceptional organization are essential, with Japanese language ability a distinct advantage for coordinating with Japan-based management.

Qualifications

• Proven experience as an executive assistant or similar role; supporting Japanese management is a plus.
• Strong written and verbal communication, and interpersonal skills.
• Fluent English; Japanese language ability is an added advantage for liaising with Tokyo Head Office.
• Excellent organization and time-management abilities.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
• Demonstrates multitasking and prioritization to address critical tasks promptly.

Responsibilities

• Manage and maintain the schedules of the General Manager and senior management, including meetings, appointments, and travel arrangements.
• Coordinate with senior management of SMBC Group (Japan) and adjust plans on short notice and in Japanese.
• Arrange regular meetings with overseas affiliates and subsidiaries.
• Handle confidential information with discretion and integrity; support ad-hoc requests.
• Coordinate internal/external communications, emails, agendas, and follow-ups; collaborate with Tokyo EA.
• Provide backup coverage for other EAs as needed.

Skills

Executive support

Communication

Time management

Multitasking

Interpersonal skills

Tools

Microsoft Office Suite

Outlook

Excel

Word

Job description

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Senior Analyst, Executive Assistant, Asia Growing Markets Department

Date: Sep 12, 2026

Location: Singapore

Responsibilities

Executive support

• Manage and maintain the schedules of the General Manager and senior management including meetings, appointments, and travel arrangements.
• Ensure updated meeting schedules with senior management of SMBC Group (Japan) which may be changed in short notice and in Japanese.
• Arrange regular meetings with the affiliates and subsidiaries overseas.
• Handle confidential and sensitive information with the utmost integrity and discretion.
• Support ah-hoc requests as needed.

Communication & Coordination

• Coordinate internal and external communications, including managing emails, phone calls, meeting agendas and follow-ups.
• Work together with the other executive assistant based in Tokyo to support the General Manager schedules.
• Liaise with internal departments and external stakeholders to ensure seamless operations and timely information flow.

Administrative Operations

• Organize and maintain physical and digital filling systems.
• Manage expense-related tasks including documentation and submission of reports.
• Make travel arrangements including flights, accommodations, and itineraries.
• Prepare and submit travel expenses, claim reimbursement and Entertainment & Gift applications.
• Prepare and disseminate internal communications including travel details, forms and other administrative documents.
• Provide backup covers for other executive assistants when needed.

Requirements

• Proven experience as an executive assistant, team assistant or executive secretary. Experience in supporting Japanese management is an added advantage.
• Strong written and verbal communication, and interpersonal skills.
• Proficiency in English is required. Ability to understand and communicate in Japanese is an added advantage for liaising with Tokyo Head Office.
• Strong organization and time-management abilities.
• Proficiency in Microsoft Office Suite - Outlook, Excel and Word.
• Demonstrates a high level of multitasking ability and effective time management, with a strong sense of prioritization to ensure critical tasks are addressed promptly and efficiently.