Senior Administrative & Operations Leader

Public Service Division; Singapore; On-site; SGD 56,000 - 89,000; Full time

Job summary

Public Service Division is seeking a Senior/Executive to provide comprehensive secretarial and administrative support to directors and the division. You will coordinate internal and external meetings, assist with budget tracking, and handle logistics for events with external stakeholders in a dynamic government environment.

You will consolidate inputs across divisions, assist with onboarding, procurement, and office administration, including space planning and asset coordination.

Qualifications

• At least 3 years of relevant experience in records, information and/or document management functions.
• Experience in corporate administration.
• Team player with strong inter-personal and analytical skills, meticulous and able to work well under pressure.

Responsibilities

• Provide secretarial support to director(s).
• Coordinate division’s budget and liaise with Finance for budget utilisation.
• Arrange internal and external meetings and provide logistic support for events/workshops with external stakeholders.
• Coordinate and consolidate inputs from divisions on decarbonisation matters (e.g. surveys).
• Arrange transport and accommodation for overseas trips and process related claims.
• Assist in onboarding for new officers/interns and support office activities (e.g. space planning, Asset Coordinator).
• Procurement of goods and services from PO to receipt and invoice verification.

Skills

Records management

Administrative support

Team player

Analytical skills

Job description

Public Service Division is seeking a Senior/Executive to provide comprehensive secretarial and administrative support to directors and the division. You will coordinate internal and external meetings, assist with budget tracking, and handle logistics for events with external stakeholders in a dynamic government environment.

You will consolidate inputs across divisions, assist with onboarding, procurement, and office administration, including space planning and asset coordination.