Senior Admin Executive [Govt]

SCIENTEC CONSULTING PTE. LTD.; Singapore; On-site; SGD 25,000 - 42,000; Full time

Job summary

ScienTec Consulting Pte Ltd is seeking a detail-oriented administrator to support meetings, events, and reporting tasks at One North, Singapore. The role handles scheduling, logistics, and participant management with a focus on accuracy and timely submissions.

The ideal candidate holds a Diploma in Business Administration, with 3+ years of experience, and familiarity with government finance reporting is a plus. This is a 1-year contract based in Singapore.

Qualifications

• Diploma or equivalent qualification in Business Administration or related field.
• At least 3 years of relevant working experience.
• Experience in government sector with finance reporting or resource management is a plus.

Responsibilities

• Coordinate meetings, including scheduling appointments, booking meeting rooms, sending calendar invites and updates.
• Support planning and execution of workplans and events, including participant coordination and attendance tracking.
• Arrange event logistics such as refreshments, venue bookings and materials.
• Maintain participant records, engagement rosters, expenditure trackers and historical participation records.
• Support financial and project reporting by consolidating, checking and reconciling data across trackers.

Skills

Meeting coordination

Administrative support

Data reconciliation

Education

Diploma in Business Administration

Job description

• Location:One North
• Work Timing:8.30am - 6.00pm (Mon - Thurs) & 8.30am - 5.30pm (Fri)
• Salary:Up to $3,780 per month
• Duration: 1 Year

Key Responsibilities:

• Coordinate meetings, including scheduling appointments, booking meeting rooms, sending calendar invites and keeping participants updated on changes.
• Support the planning and execution of workplan and organisation development events, including participant coordination, attendance tracking, communications and handling cancellations or rescheduling.
• Arrange event logistics such as refreshments, venue bookings and other materials required.
• Maintain participant records, engagement rosters, expenditure trackers and historical participation records.
• Support financial and project reporting by consolidating, checking and reconciling data across different trackers and templates.
• Identify and resolve data discrepancies, such as project details, categories, ownership and project values, by liaising with relevant stakeholders.
• Prepare summary tables and reports for management discussions and financial submissions.
• Provide administrative and logistics support for taskforce and project meetings, including preparing materials and venue setup.
• Support meeting documentation by taking photographs, recording sessions and preparing transcripts where required.
• Provide general administrative support and assist with ad-hoc tasks, urgent requests and time-sensitive submissions as required.

Requirements:

• Minimum Diploma or equivalent qualification in Business Administration or a related field.
• At least 3 years of relevant working experience
• Experience in government sector with finance reporting or resource management is a plus.

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Loh Pui Yee (Emily) - Outsourcing Team
ScienTec Consulting Pte Ltd – 11C5781