School of Engineering - Senior Executive/Assistant Manager

RPO Republic Polytechnic; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Republic Polytechnic in Singapore seeks an Assistant Manager/Deputy Manager in the School of Engineering to provide integrated administrative, procurement and student development support, ensuring efficient operations and enhanced student engagement outcomes.

You will guide staff on procurement, execute end-to-end purchasing per guidelines, maintain records, and coordinate programmes and events using Microsoft 365 tools to streamline workflows.

Qualifications

• At least 3 years of relevant experience in education administration.
• Strong organisational, communication and coordination skills.
• Proficient with Microsoft Office; familiarity with Microsoft 365, SharePoint, Power Automate and RPA is preferred.

Responsibilities

• Provide guidance to academic staff on procurement and budgeting processes
• Perform end-to-end procurement (e.g. Small Value Purchases, Invitation To Quote, Request For Quote, Direct Contracting, Invitation To Tender) in accordance with government procurement guidelines
• Ensure compliance with organisational policies and support quality assurance audits with key stakeholders
• Maintain accurate data repositories and records to support reporting, compliance and decision-making
• Co-develop and implement student development programmes, leadership initiatives and engagement activities
• Support student club and activities to promote engagement and holistic development
• Support committees, meetings and school-wide events, including coordination, documentation and secretariat duties
• Leverage Microsoft 365 and digital/automation tools (e.g. SharePoint, Power Automate, RPA) to streamline workflows and enhance data management
• Undertake ad-hoc assignments and projects as required

Skills

Organisational skills

Communication skills

Coordination

Team spirit

Attention to detail

Multitasking

Microsoft Office

Education

Experience in education administration

Tools

SharePoint

Power Automate

RPA

Job description

[What the role is]

School of Engineering - Assistant Manager/Deputy Manager

[What you will be working on]

To provide integrated administrative, procurement and student development support to ensure efficient school operations and enhance student engagement outcomes.

• Provide guidance to academic staff on procurement and budgeting processes
• Perform end-to-end procurement (e.g. Small Value Purchases, Invitation To Quote, Request For Quote, Direct Contracting, Invitation To Tender) in accordance with government procurement guidelines
• Ensure compliance with organisational policies and support quality assurance audits with key stakeholders
• Maintain accurate data repositories and records to support reporting, compliance and decision-making
• Co-develop and implement student development programmes, leadership initiatives and engagement activities
• Support student club and activities to promote engagement and holistic development
• Support committees, meetings and school-wide events, including coordination, documentation and secretariat duties
• Leverage Microsoft 365 and digital/automation tools (e.g. SharePoint, Power Automate, RPA) to streamline workflows and enhance data management
• Undertake ad-hoc assignments and projects as required

[What we are looking for]

• At least 3 years of relevant experience, preferably in education administration
• Strong organisational, communication and coordination skills
• Team player with the ability to collaborate effectively across all levels
• Meticulous and self-driven, with strong attention to detail
• Able to work in a fast-paced environment and manage multiple priorities
• Proficient in Microsoft Office; familiar with Microsoft 365 and digital/automation tools (e.g. SharePoint, Power Automate, RPA) is preferred.