Sales Coordinator

PETRACARBON PTE. LTD.; Singapore; On-site; SGD 45,000 - 75,000; Full time

Job summary

PETRACARBON PTE. LTD. is seeking a detail-oriented Sales & Operations Administrator to support our Probe department in Singapore. You will manage documentation, coordinate cross-functional teams, handle procurement, and oversee end-to-end order and logistics processes.

Responsibilities include generating POs/DOs/invoices, tracking rental equipment, archiving records, coordinating with accounts for payments, and supporting ad hoc operational needs as the business grows.

Qualifications

• Degree or diploma in Business Administration, Supply Chain, or related field.
• 2–3 years in sales administration, logistics, or operations coordination in semiconductor/electronics.
• Proficient in MS Office (Word, Excel, Outlook).
• Meticulous with strong documentation and filing habits.
• Effective communicator across departments.
• Self-motivated, organized, able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Generate POs, DOs, invoices, and supporting documents.
• Track and document rental equipment in/out.
• Archive paperwork and records systematically.
• Maintain small inventory under lock and key.
• Coordinate with accounts for payment processing.
• Coordinate production requests between sales and workshop.
• Prepare and issue sales quotes for standard items.
• Handle packing and shipping of equipment for overseas delivery.
• Source and purchase spare parts and services as needed.
• Manage orders for new product inventory.
• Monitor supply chain delivery performance and report to suppliers.
• Support ad hoc projects and operational needs.

Skills

Attention to detail

Communication

Organization

Multitasking

Education

Diploma or degree in Business Administration or related field

Tools

MS Office (Word, Excel, Outlook)

Job description

ABOUT THE ROLE

We are looking for a detail-oriented and proactive Sales & Operations Administrator to support our Probe department. You will be the backbone of our sales and operations workflow — managing documentation, coordinating with cross-functional teams, handling procurement, and ensuring smooth order and logistics processes from end to end.

KEYRESPONSIBILITIES

• Generate POs, DOs, invoices, and all supporting transaction documents.
• Track and document incoming and outgoing rental equipment.
• Submit and systematically archive paperwork and records.
• Maintain and secure small inventory items under lock and key.
• Liaise with the accounts department for payment processing.
• Coordinate production requests between the sales team and workshop operations.
• Prepare and issue sales quotes to customers for standard items.
• Handle packing and shipping of equipment cargo for overseas delivery.
• Source and purchase spare parts and services as required.
• Manage the order process for new product inventory.
• Monitor supply chain delivery performance and relay feedback to suppliers.
• Support ad hoc projects and operational needs as the business evolves.

Requirements:

• Diploma or degree in Business Administration, Supply Chain, or a related field.
• At least 2–3 years of experience in sales administration, logistics, or operations coordination within the semiconductor or electronics industry.
• Proficient in MS Office (Word, Excel, Outlook).
• Meticulous attention to detail with strong documentation and filing habits.
• Effective communicator with the ability to collaborate across departments.
• Self-motivated, organised, and comfortable managing multiple priorities in a fast-paced environment.