Sales Admin & Fulfillment Coordinator

PASONA SINGAPORE PTE. LTD.; Singapore; On-site; SGD 42,000 - 52,000; Full time

Job summary

PASONA SINGAPORE PTE. LTD. is seeking a Sales Admin Executive to support order fulfilment and cross-functional coordination.

The role involves processing sales orders in D365, maintaining records, and coordinating with customers, warehouse, and logistics to ensure smooth deliveries. The successful candidate will manage documentation, assist with monthly sales close, and maintain accurate data while communicating effectively with stakeholders.

Qualifications

• Diploma in Business Admin, Supply Chain, or related field.
• 1–2 years’ relevant experience.
• Proficient in MS Office Suite.
• Detail-oriented and organized with the ability to manage multiple deadlines.
• Good communication and coordination with stakeholders.
• Exposure to import/export documentation is a plus.

Responsibilities

• Process sales orders in D365 Business Central (order entry, payment verification, delivery orders, invoices/related documents).
• Maintain accurate and up-to-date sales records and ensure filing, documentation control and backups.
• Coordinate internal follow-ups and track documents/status to support the Sales team.
• Liaise with customers, warehouse, suppliers/logistics to coordinate deliveries and fulfilment.
• Prepare and email shipment/order documents including basic import/export docs where applicable.
• Support monthly sales closing: timely submission and reconciliation of sales reports.

Skills

MS Office

Education

Diploma in Business Admin, Supply Chain, or related field

Tools

MS Office Suite

Job description

PASONA SINGAPORE PTE. LTD. is seeking a Sales Admin Executive to support order fulfilment and cross-functional coordination.

The role involves processing sales orders in D365, maintaining records, and coordinating with customers, warehouse, and logistics to ensure smooth deliveries. The successful candidate will manage documentation, assist with monthly sales close, and maintain accurate data while communicating effectively with stakeholders.