Sales Admin Assistant

RECRUIT NOW SINGAPORE PTE. LTD.; Singapore; On-site; SGD 32,000 - 39,000; Full time

Job summary

RECRUIT NOW SINGAPORE PTE. LTD. in Singapore is seeking an organized Sales Admin Assistant to support procurement, invoicing, and logistics for heavy equipment projects at Benoi Sector.

You will raise POs, coordinate with principals and vendors, track shipments, prepare tax invoices, and produce monthly reports while maintaining accuracy and tight deadlines.

Qualifications

• Strong administrative background with relevant experience.

Responsibilities

• Raise PO to Principal (Place engine orders, Raise IAF, Confirm PO).
• Prepare SSF and PO to vendors.
• Liaise with Logistics and shipping arrangements.
• Monitor ordering systems and track shipment details.
• Process invoices from Principal and ensure accuracy.
• Compile and submit required documents to Principal.
• Liaise with Principal for submission of test reports and certification to customer.
• Process Purchase Orders and ensure timely completion.
• Prepare dealsheet for P&E POs.
• Manage end-to-end process of projects.
• Preparation of tax invoice.
• Compilation of tax invoices for salespersons.
• Handle budget revisions as necessary.
• Manage and respond to high volumes of emails promptly.
• Prepare monthly reports and meet deadlines.
• Coordinate activities with the Sales and Project teams.
• Undertake ad-hoc tasks assigned by Sales Admin Supervisor.

Skills

Procurement

PO management

Vendor liaison

Logistics coordination

Invoicing

Tax invoices

Monthly reports

Documentation

MS Office

Tools

MS Word

MS Excel

MS Access

Job description

• Up till $3,200 + Completion Bonus
• Work Location: Benoi Sector
• Work time: Monday to Friday (8am – 5.10pm)
• Established Heavy Equipment and Engineering Solutions Provider
• Authorised Caterpillar Equipment Dealer in Singapore
• Exposure to Heavy Machinery and Industrial Equipment
• Professional and Safety-Focused Working Environment

Job Description:

• Strong organizational skills with the ability to manage multiple workloads simultaneously
• Proven ability to prioritize tasks and handle multitasking efficiently
• Excellent communication skills, both written and verbal
• A solid administrative background with relevant experience
• High attention to detail and accuracy
• Ability to meet strict deadlines and work under pressure
• Proficiency in Microsoft Word, Excel, and Access
• A collaborative team player with a strong sense of dedication

Requirements:

• Raise PO to Principal (Place engine orders, Raise Indent Approval Form (IAF), Confirm PO)
• Prepare single source form (SSF) and PO to vendors
• Liaise with Logistic and shipping arrangement
• Monitor ordering systems and track shipment details
• Process invoices from the Principal and ensure accuracy
• Compile and submit required documents to the Principal
• Liaise with Principal for submission of test report and certification to customer
• Process Purchase Orders and ensure timely completion
• Prepare dealsheet for P&E POs
• Manage end-to-end process of projects
• Preparation of tax invoice
• Compilation of tax invoices for salespersons
• Handle budget revisions as necessary
• Manage and respond to high volumes of emails promptly
• Prepare monthly reports and meet deadlines
• Coordinate activities with the Sales and Project teams
• Undertake any ad-hoc tasks assigned by the Sales Admin Supervisor