Research Officer, Planning & Ops, A*SRL

A*STAR RESEARCH ENTITIES; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A*STAR Research Entities in Singapore seeks a detail-oriented asset management professional to support laboratory operations, asset governance, and lifecycle activities across multiple research spaces. You will help ensure assets and infrastructure are available, functional, and fit-for-purpose to meet daily research needs.

Responsibilities include maintaining accurate asset records in PPMS and SATS/FAMS, conducting asset sighting and reconciliation, coordinating tagging, movement, loan,

Qualifications

• Bachelor's degree in a relevant field is required.
• 2–4 years in lab operations, asset management or facilities support.
• Experience with asset management systems and asset sighting is preferred.
• Detail-oriented with a systematic, organised data approach.
• Strong coordination and communication with multiple stakeholders.
• Self-motivated and dependable, able to handle routine and ad hoc tasks.

Responsibilities

• Support asset governance across multiple laboratories to ensure assets are available and fit-for-purpose.
• Maintain accurate asset records in asset management systems and conduct asset sighting and reconciliation.
• Oversee asset tagging, movement, loan, return, and disposal per policies and audits.
• Assist lifecycle activities including commissioning, transfer, disposal, and warranty documentation.
• Coordinate with internal stakeholders and vendors to ensure timely asset and operations tasks.
• Prepare operational and asset management reports and support SOPs.

Skills

Attention to detail

Data governance

Coordination

Communication skills

Microsoft Office

Asset management

Team player

Physical stamina

Education

Bachelor's degree in Science/Engineering/Facilities Management/Operations

Tools

PPMS

SATS/FAMS

Job description

We are seeking a detail-oriented and reliable professional to support research operations across the institute’s research facilities, with primary responsibility on asset management and operational readiness.

The role will support the smooth functioning of laboratories by ensuring that laboratory assets, equipment, and infrastructure are well managed throughout their lifecycle, while also contributing to broader research operations, business continuity, and sustainability initiatives that underpin high-quality skin research.

Key Accountabilities

The successful candidate will support a broad portfolio of research operations activities, with particular responsibility for asset governance, coordination, and execution.

Asset Management and Governance

• Support laboratory operations across multiple research spaces, ensuring that laboratory assets and infrastructure are available, functional, and fit-for-purpose to meet operational needs.
• Ensure accurate and up-to-date asset records across multiple laboratories, including capital equipment, IT devices, and shared laboratory infrastructure, in relevant asset management systems (e.g. PPMS, SATS/FAMS).
• Conduct asset sighting and verification exercises, including reconciliation of discrepancies, follow-up with custodians, and documentation of outcomes.
• Oversee asset tagging, movement, loan, return, and disposal processes in accordance with institutional policies and audit requirements.
• Support asset lifecycle activities, including commissioning, transfer, disposal, insurance coverage, and warranty documentation.
• Contribute to asset-related reports and documentation for management review and internal/external audits.

Operational Support

• Support the institute’s operations, including daily operations, space changes, equipment refresh projects, and renovation or relocation activities from an asset perspective.
• Coordinate with internal stakeholders, vendors, and A*STAR corporate partners (e.g. OSFA, IT, Finance) to ensure timely and accurate execution of asset and operations-related tasks.
• Support procurement activities for laboratory equipment and infrastructure, including documentation, delivery tracking, and asset registration.
• Assist with demand aggregation and disposal coordination initiatives.

Compliance, Safety, and Sustainability

• Ensure asset management practices comply with institutional policies, statutory requirements, and audit standards.
• Support environmentally sustainable operations by facilitating reuse, redeployment, or responsible disposal of assets where feasible.
• Assist in Business Continuity Management (BCM) activities by maintaining asset inventories critical to continuity planning and recovery.

Reporting and Administrative Support

• Prepare regular operational and asset management reports and provide administrative support for tasks assigned.
• Support documentation of SOPs and work instructions related to asset management and laboratory operations.
• Provide administrative and operational support for tasks as assigned.

Job Requirements

• A Bachelor’s in Science, Engineering, Facilities Management, Operations, or a related discipline.
• At least 2–4 years of relevant experience in laboratory operations, asset management, facilities, or operations support within a research or technical environment.
• Experience with asset management systems and asset sighting exercises is preferred.
• Detail-oriented, with a systematic and organised approach to data and documentation.
• Good coordination and communication skills, with the ability to work effectively with multiple stakeholders.
• Self-motivated, dependable, and able to manage routine operational tasks alongside ad hoc requests.
• A collaborative team player with a positive attitude and willingness to support operational priorities
• Proficient in Microsoft Office applications
• Able to meet the physical demands of the role, including handling and lifting of laboratory equipment and assets, in compliance with institutional safety and workplace health requirements