Research Administrative & Grants Coordinator

Institute of Mental Health; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

The Institute of Mental Health (IMH) in Singapore seeks a Research Administrative Executive to support the NAMS research unit, handling administrative, operational, and financial tracking duties to ensure efficient governance.

You will coordinate meetings, monitor grant budgets, assist with procurement, prepare financial reports, and liaise with Finance, HR, and Procurement to keep research projects on track, while growing your career in a supportive environment.

Qualifications

• Bachelor's degree in finance or related field.
• 1–2 years in admin, operations, or basic financial tracking.
• Proficient with Excel for data management and tracking.

Responsibilities

• Coordinate day-to-day administrative operations of the NAMS Research unit.
• Track and reconcile research grant budgets and expenditures.
• Assist investigators with procurement, invoices, and vendor management.
• Maintain tracking databases for projects, timelines, and deliverables.
• Prepare regular financial progress reports and budget projections.
• Support onboarding of new research staff and collaborators.
• Maintain records for regulatory approvals and institutional documents.
• Coordinate travel, training, meetings, and reimbursements.

Skills

Organizational skills

Communication skills

Interpersonal skills

Education

Bachelor's Degree in Finance or related discipline

Tools

Excel

Job description

The Institute of Mental Health (IMH) in Singapore seeks a Research Administrative Executive to support the NAMS research unit, handling administrative, operational, and financial tracking duties to ensure efficient governance.

You will coordinate meetings, monitor grant budgets, assist with procurement, prepare financial reports, and liaise with Finance, HR, and Procurement to keep research projects on track, while growing your career in a supportive environment.