Receptionist

TALENTBOLT; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

TalentBolt, a consultancy firm serving startups and SMEs in Southeast Asia, is seeking a Receptionist / Front Desk Executive to be the first point of contact. You will help maintain a welcoming, professional office environment and support everyday administrative tasks.

Key responsibilities include greeting visitors, handling calls and emails, coordinating meetings, and assisting with office and HR tasks as assigned by management. Mandarin proficiency is an advantage for client communications.

Qualifications

• Must have experience in reception, customer service, or office administration.
• Mandarin language proficiency (spoken and written) is an advantage for communications.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) is expected.

Responsibilities

• Manage reception and front desk operations to create a professional and efficient first impression
• Greet, assist, and direct visitors, clients, and guests to ensure a positive experience
• Handle incoming phone calls, emails, and coordinate courier services promptly
• Coordinate meeting room bookings and prepare facilities to support smooth meetings
• Monitor and maintain office supplies inventory by liaising with vendors to prevent shortages
• Arrange travel, accommodation, and visitor logistics to support business needs
• Provide administrative support for daily office and HR operations as assigned by management
• Maintain accurate filing systems and document records to ensure easy retrieval and compliance
• Keep the office environment organized, professional, and presentable at all times
• Support employees and management with general administrative tasks to enhance office efficiency

Skills

Reception experience

Customer service

Office administration

Mandarin (spoken and written)

Tools

Microsoft Office

Job description

Company Overview

TalentBolt empowers startups and SMEs to scale with confidence by building high-performing teams across Southeast Asia. With deep regional expertise, we unlock access to top talent and markets others cannot reach.

Job Summary

Join a consultancy firm serving the Oil & Gas sector as a Receptionist / Front Desk Executive. You will be the first point of contact, ensuring a welcoming office environment while supporting administrative and operational tasks.

Responsibilities

• Manage reception and front desk operations to create a professional and efficient first impression
• Greet, assist, and direct visitors, clients, and guests to ensure a positive experience
• Handle incoming phone calls, emails, and coordinate courier services promptly
• Coordinate meeting room bookings and prepare facilities to support smooth meetings
• Monitor and maintain office supplies inventory by liaising with vendors to prevent shortages
• Arrange travel, accommodation, and visitor logistics to support business needs
• Provide administrative support for daily office and HR operations as assigned by management
• Maintain accurate filing systems and document records to ensure easy retrieval and compliance
• Keep the office environment organized, professional, and presentable at all times
• Support employees and management with general administrative tasks to enhance office efficiency

Preferred competencies and qualifications

• Prior experience in reception, customer service, or office administration
• Proficiency in Mandarin (spoken and written) is an advantage to facilitate communication with Mandarin-speaking clients or visitors
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint