Reception & Workplace Operations Manager

OKX; Singapore; Hybrid; SGD 40,000 - 70,000; Full time

Benefits offered by this job

L&D programs & education subsidy for员工

Team building programs

Wellness and meal allowances

Healthcare schemes for employees and

Job summary

OKX Singapore is seeking a capable Receptionist and Office Administrator to support our office operations. This role is suitable for a junior to mid-level professional with strong organizational acumen, analytical skills, stakeholder management, and the ability to drive initiatives in a fast-paced, tech-driven environment.

Prior fintech or crypto experience is a strong advantage. You will oversee office management, front desk operations, access control, and security coordination, while

Qualifications

• 3-5 years of experience in receptionist, office administration, workspace or facility management.
• Excellent verbal and written communication skills.
• Demonstrated success in vendor negotiation, event planning & execution, operational initiatives and employee engagement.
• Strong financial acumen for budgeting, tracking, and cost optimization, solid experience in reporting and data analysis.
• Familiar with AI tools and other related platforms.

Responsibilities

• Lead day-to-day office operations, ensuring a professional, efficient and well-maintained workplace.
• Administer access card issuance, visitor controls and front desk operations.
• Collaborate with global security teams on physical security policies and emergency procedures.
• Ensure common areas, meeting rooms and collaborative spaces are clean, well maintained and fully operational.
• Monitor pantry supplies, office stationery and general workplace inventory, coordinating timely replenishment and procurement with vendors.
• Support and execute staff welfare initiatives, employee engagement programs and regional cultural events.
• Ensure inclusivity and cultural relevance in event planning and internal communications to support business activities.
• Handle new employee onboarding by conducting office orientations, to promote a positive workplace environment and coordinating employee offboarding procedures.
• Coordinate on office maintenance, repairs and workplace-related issues to ensure timely resolution.
• Support audit readiness and ensure compliance with procurement and financial policies.
• Liaise with building management, cleaning contractors and other service providers to support smooth workplace operations.

Skills

Verbal communication

Written communication

Vendor negotiation

Budgeting and cost optimization

Data analysis

Tools

AI tools

Job description

OKX Singapore is seeking a capable Receptionist and Office Administrator to support our office operations. This role is suitable for a junior to mid-level professional with strong organizational acumen, analytical skills, stakeholder management, and the ability to drive initiatives in a fast-paced, tech-driven environment.

Prior fintech or crypto experience is a strong advantage. You will oversee office management, front desk operations, access control, and security coordination, while