Reception & Administrative Coordinator Singapore

Graviton Research Capital LLP; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

A leading high-frequency trading firm in Singapore is seeking a proactive Reception & Administrative Coordinator to ensure smooth front desk operations and effective office administration. You will be responsible for managing visitor enquiries, maintaining a professional office environment, and coordinating with vendors. The ideal candidate will have 2-5 years of experience in office administration, strong organisational skills, and proficiency in MS Office. This role offers a dynamic workplace with a collaborative team.

Qualifications

• Proficient in MS Office, including Word, Excel, PowerPoint, and Outlook.
• Familiar with office equipment and meeting room AV.
• Organised, detail-oriented, and service-focused.

Responsibilities

• Manage front desk, handle all visitor and call enquiries professionally.
• Maintain reception, meeting rooms, and common areas.
• Coordinate office supplies, pantry, and inventory with zero disruption.
• Liaise with vendors for cleaning, maintenance, IT, and security.
• Maintain accurate digital and physical filing systems.
• Support meetings and internal events with logistics and AV setup.

Skills

MS Office (Word, Excel, PowerPoint, Outlook)

Office equipment and meeting room AV

Organised

Detail-oriented

Service-focused

Tools

Office equipment

AV systems (meeting rooms)

Job description

Graviton Research Capital is a cutting‑edge high‑frequency trading firm that leverages technology, quantitative research and algorithms to trade in global markets. Our team consists of world‑class technologists, researchers and traders who collaborate to push the boundaries of automated trading.

Role Overview

We are looking for a proactive and detail‑oriented Reception & Administrative Coordinator responsible for smooth front desk operations, office administration, vendor coordination, and maintaining a professional office environment.

Key Responsibilities

• Manage front desk, handle all visitor and call enquiries professionally
• Maintain reception, meeting rooms, and common areas
• Coordinate office supplies, pantry, and inventory with zero disruption
• Liaise with vendors (cleaning, maintenance, IT, security)
• Maintain accurate digital and physical filing systems
• Support meetings and internal events (logistics, AV setup)

Key Skills

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Familiar with office equipment and meeting room AV
• Organised, detail‑oriented, and service‑focused

Experience

• 2–5 years in Office Administration / Front Desk / Facilities

Target Background

• Corporate offices, consulting firms, fintech, investment firms, IT services, co‑working spaces