Property Executive

Koufu Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Koufu Pte Ltd in Singapore is seeking a capable facilities professional to manage and maintain a commercial property by planning and executing M&E activities, and to oversee preventive maintenance schedules and equipment lifecycles.

You will monitor vendor performance, prepare cost estimates, assist in tenancy matters, rental collections, and coordinate renovations, ensuring compliance with regulations and KPIs.

Qualifications

• At least 2 years of relevant experience in industrial/commercial facility management.
• Good practical knowledge in building maintenance with initiative and analytical skills.
• Strong teamwork, interpersonal, self-motivated and multi-tasking abilities.
• Proficient in Microsoft Office applications.

Responsibilities

• Manage and maintain a commercial property by planning and executing M&E activities.
• Plan preventive maintenance schedules and monitor equipment lifecycles.
• Ensure vendor and contractor performance complies with standards and contracts.
• Prepare cost estimates, work specifications, and invite quotations.
• Execute sourcing and administration of contracted/term services.
• Provide technical assistance and advise on property matters.
• Attend to M&E defects and ensure timely closure within KPIs.
• Maintain tenancy/contractual documentation and assist in leasing matters.
• Assist in rental collection and arrears management.
• Plan events and promotions for the mall.
• Enforce procurement policies and procedures.

Skills

M&E maintenance

Facilities management

Vendor management

Planning & scheduling

Tenant management

MS Office

Job description

Job Description

• Responsible for effective management and maintenance of a commercial property by planning and executing all M&E activities.


• Plan deployments and preventive maintenance schedules as well as monitor the efficiency, lifespan and warranty periods of equipment.


• Ensure vendors and contractors' work performances comply with company's quality standards, statutory regulations and contract specifications.


• Prepare cost estimates, work specifications, invite quotations, recommendations of award for various repairs and maintenance work


• Execute sourcing and administration of contracted/term services


• Provide technical assistance and advice of the property


• Ensure all building’s M&E defects and breakdowns are attended to expeditiously and recovery time frame is within the KPIs set


• Monitor all defects and ensure follow up and closure by the contractors


• Maintain proper documentation of Tenancy/Contractual agreements


• Responsible for Tenant Management and fitting out/renovation related matters


• Assist in the monthly rental collection and arrears management


• Assist in wet market leasing matters including enquiries from prospective tenants and property agents


• Plan and execute events and promotion of the mall


• Practicing and enforcing the company's procurement policies and procedures.

Job Requirements

• At least2 years of relevant experience in industrial/ commercial and facility management


• Possess good practical knowledge in building maintenance with initiative and good analytical skills


• Good teamwork, interpersonal qualities, self-motivated and able to multi-task


• Proficient in Microsoft Office suite of applications


• Good verbal and written communication skills to liaise with all levels of tenants


• Property management experience in a commercial/ industrial/ retail development is a strong advantage