Project Specialist, Australia (Early Phase)

Emerald Clinical Trials Inc.; Singapore; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive compensation package

Hybrid or remote working possibilities

Job summary

Emerald Clinical Trials Inc. in Australia is seeking a highly organized Project Specialist to support Early Phase project management. You will help deliver global clinical trials, ensuring timelines, deliverables, and quality meet standards.

You will coordinate documentation, budgets, and cross-functional meetings, with proficiency in MS Office and CTMS/eTMF. A life sciences degree and 1–3 years of trial experience are expected, along with strong communication and teamwork.

Qualifications

• Bachelor’s degree in Life Sciences, Pharmacy, Nursing, or related field.
• 1–3 years in clinical research, with trial coordination and project support.
• Experience in CRO/sponsor environments preferred.
• Familiarity with CTMS/eTMF processes and regulatory standards.

Responsibilities

• Provide day-to-day operational and administrative support to Project Managers.
• Manage study documentation and maintain trackers and systems.
• Coordinate internal and external project meetings, agendas, and minutes.
• Follow up on action items and deliverables with cross-functional teams.
• Support communications with clinical sites, vendors, and internal teams.
• Contribute to study start-up, maintenance, and close-out activities.
• Ensure activities comply with SOPs, ICH-GCP, and regulatory standards.
• Assist TMF maintenance and file quality reviews.

Skills

Project coordination

Communication

Organisational skills

Teamwork

Education

Bachelor's degree in Life Sciences, Pharmacy, Nursing or related field

Tools

CTMS

eTMF

MS Project

Excel

PowerPoint

Job description

Who We Are

Emerald Clinical Trials is a global leader in clinical research, partnering with over 160 biotech companies and 15 of the world’s top 20 pharmaceutical firms. Headquartered in Singapore, we combine scientific excellence with operational expertise to deliver end-to-end clinical trial solutions across all phases, offering Phase I-IV and real-world studies.

With over 25 years of experience and a world-renowned focus in renal research, Emerald Clinical has helped drive medical breakthroughs through deep scientific insight, flawless execution, and an unwavering commitment to quality.

Global Expertise. Local Insight. Real Impact. Emerald Clinical is where science, speed, and strategy come together to transform healthcare. For over 25 years, we have led the way in clinical research, combining global reach with deep Asia-Pacific expertise and unparalleled local insight to deliver smarter trials and stronger outcomes.

1000+ employees that span across Asia-Pacific, Europe, and the Americas are embedded in communities worldwide. We drive faster recruitment, deeper patient engagement, and meaningful results that move medicine forward.

About The Role

We are seeking a highly organised and proactive Project Specialist to join our Early Phase Project Management team. This role provides full-time support to our Project Managers in Early Phase team, contributing directly to the delivery and coordination of global clinical trials. You will be allocated to studies and play an essential role in ensuring timelines, deliverables, and quality standards are met.

Your Responsibilities

• Provide day-to-day operational and administrative support to Project Managers in Early Phase team.
• Manage study documentation and maintain project trackers and systems
• Coordinate internal and external project meetings, including scheduling, agendas, and meeting minutes
• Follow up on action items and deliverables with cross-functional teams and vendors
• Support communications with clinical sites, vendors, and internal teams as needed
• Contribute to key trial activities such as study start-up, maintenance, and close-out
• Ensure all activities comply with SOPs, ICH-GCP guidelines, and regulatory standards
• Co-coordinated meetings, prepared meeting minutes for internal and external stakeholders (Especially for Client meetings, cross functional internal team meetings, Vendor meetings, etc)
• Assisted team in managing study and site budget (esp Investigator site payments, Vendor payments, Payment tracking, etc)
• Used or have good knowledge of Project Management systems, like CTMS, Financial and resource planning, etc
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); Knowledge of MS projects is plus (this can be learned as well)
• TMF maintenance, including uploading, quality reviews of uploaded documents, and conducting regular TMF reviews for assigned projects

About You

To be successful in this role, you will have:

• Bachelor's degree in Life Sciences, Pharmacy, Nursing, or a related field
• 1-3 years in clinical research, with a focus on trial coordination and project support.
• Previous experience supporting clinical trials within a CRO, sponsor, or similar environment
• Understand Clinical trial stages or worked from start to end of clinical trial
• Familiarity with clinical trial documentation, processes and regulations (e.g., ICH-GCP)
• Comfortable working with Microsoft Office and clinical systems (e.g., CTMS, eTMF)
• Strong organisational skills with the ability to prioritise and manage multiple tasks
• Excellent verbal and written communication skills
• Proactive, detail-oriented, and a team player

Why Join Us?

At our core, Emerald Clinical Trials is committed to transforming clinical research by putting people first - both patients and our employees. By joining our team, you’ll be part of a global network of passionate professionals working together to deliver better research and outcomes for millions worldwide.

Here’s What Makes Us Stand Out

• Purpose-Driven Work: You’ll contribute to clinical trials that genuinely improve lives, with a focus on therapies in renal, cardiometabolic, and oncology.
• Global Reach, Local Expertise: Our teams connect with local communities, building trust and meaningful engagement for every trial.
• Collaboration and Innovation: Work in a culture that values diverse perspectives and creative solutions to solve global health challenges.

What We Offer

We understand that great work happens when people feel valued and supported. That’s why we provide:

• Competitive Compensation: A tailored salary and benefits package to reflect your skills and experience.
• Flexibility: Enjoy hybrid or remote working arrangements, depending on your location and role.
• Career Growth: Access to a wealth of learning opportunities and a global network of scientific leaders to help you grow and develop in your role.
• Employee Wellbeing: Participate in programs and initiatives designed to promote work-life balance, health, and team connection, including global engagement surveys, recognition programs, and team-building events.
• Global Opportunities: Be part of a company with international reach, offering you exposure to diverse projects and clients.

We are an equal-opportunity employer and encourage applications from all qualified candidates.