Site Admin Executive/Manager

jiangan mechanical & electrical engineering pte. ltd.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

JIANGAN MECHANICAL & ELECTRICAL ENGINEERING PTE. LTD. is seeking a capable site administrator to manage site documentation, entry processes, and communications among contractors and consultants in Singapore.

The role includes monitoring workforce attendance, assisting in report preparation, and supporting general administrative tasks essential for smooth project operations. The ideal candidate will coordinate efficiently with main contractors, consultants, and subcontractors; maintain accurate

Qualifications

• Proficient with MS Office (Word, Excel, Outlook) and document control systems.
• Able to organize multiple administrative tasks efficiently in a fast-paced environment.
• Strong communication with site stakeholders to support project coordination.
• Mandarin language ability to facilitate stakeholder communication.

Responsibilities

• Maintain and update site documentation, permits, manpower logs, safety records, delivery orders, and equipment registers to ensure accuracy and compliance.
• Manage site entry processes to facilitate timely and accurate staffing.
• Coordinate correspondence between main contractors, consultants, and subcontractors to resolve issues and ensure clear communication.
• Monitor attendance, timesheets, and leave records to maintain accurate workforce data for project tracking.
• Assist in preparing site reports, progress claims, and work schedules to support project monitoring and billing.
• Enter data for GST, petty cash, and invoices to maintain accurate financial records.
• Prepare and submit claims reports to support project billing and financial reconciliation.
• Support the Admin Manager by coordinating meetings, managing administrative tasks, and submitting reports to enhance project management efficiency.

Skills

Site coordination

Documentation management

Mandarin communication

MS Office proficiency

Job description

Company Overview

JIANGAN MECHANICAL & ELECTRICAL ENGINEERING PTE. LTD. is a Singapore-based engineering company specializing in electrical and mechanical installation. Originating from JIANGSU JIANGAN GROUP CO., LTD, China, it offers consulting, design, construction, operation, and maintenance services with certified quality standards.

Job Summary

You will manage site documentation and entry processes, coordinate communication among contractors and consultants, monitor workforce attendance, assist in report preparation, and support administrative tasks to ensure smooth project operations.

Responsibilities

• Maintain and update site documentation, permits, manpower logs, safety records, delivery orders, and equipment registers to ensure accuracy and compliance
• Manage site entry processes to facilitate timely and accurate staffing
• Coordinate correspondence between main contractors, consultants, and subcontractors to resolve issues and ensure clear communication
• Monitor attendance, timesheets, and leave records to maintain accurate workforce data for project tracking
• Assist in preparing site reports, progress claims, and work schedules to support project monitoring and billing
• Enter data for GST, petty cash, and invoices to maintain accurate financial records
• Prepare and submit claims reports to support project billing and financial reconciliation
• Support the Admin Manager by coordinating meetings, managing administrative tasks, and submitting reports to enhance project management efficiency

Preferred competencies and qualifications

• Process work permit applications and manage personnel resources to ensure efficient site staffing
• Apply Microsoft Office (Word, Excel, Outlook) and document control systems to organize and manage site documentation effectively
• Organize multiple administrative tasks efficiently in a fast-paced environment to meet project deadlines
• Communicate effectively and collaborate with site stakeholders to support project coordination and issue resolution
• Communicate in Mandarin to facilitate clear communication with stakeholders, supporting project collaboration in a multilingual environment