Project Officer (Climate Transformation Programme (CTP)

Nanyang Technological University; Singapore; On-site; SGD 60,000 - 84,000; Full time

Job summary

Nanyang Technological University’s Earth Observatory of Singapore seeks a Project Officer to support the Climate Transformation Program in Singapore. The role emphasizes administrative, financial and operational support to research projects, ensuring grant compliance and efficient fund utilization.

Responsibilities include budget monitoring, procurement, reporting, and coordination of meetings and travel for local and overseas collaborators, with interaction across internal and external

Qualifications

• Bachelor’s degree in Project Management, Science, Finance or a related discipline.
• Strong ability to manage projects, budgets and grants.
• Experience working in a multi-cultural team environment.
• Excellent written and verbal communication skills.
• Familiarity with government-funded research grants is an advantage.

Responsibilities

• Provide support for day-to-day management of research projects, including finance, procurement and coordination.
• Process procurement transactions and financial documentation in line with policies.
• Monitor budgets and expenditures and assist with reporting.
• Coordinate meetings, workshops, travel and other programme activities.
• Liaise with PIs, researchers, funders and internal/external stakeholders to ensure smooth project delivery.
• Track deliverables, milestones and performance indicators.
• Prepare progress and financial reports for funding agencies and audits.
• Ensure compliance with university policies and funding agency requirements.
• Perform other project-related administrative duties as assigned.

Skills

Project coordination

Budget tracking

Procurement

Grant management

Stakeholder communication

Analytical skills

Education

Bachelor’s degree in Project Management, Science, Finance or related

Tools

Procurement systems

Job description

The Earth Observatory of Singapore (EOS) at Nanyang Technological University in Singapore invites applications for the position of Project Officer to support the Climate Transformation Program (CTP).

The CTP is an interdisciplinary research program with the mission to develop, inspire and accelerate knowledge-based solutions and educate future leaders to establish the stable climate and environment necessary for resilient, just and sustainable SEA societies.

The incumbent will provide comprehensive administrative, financial, and operational support for research programmes and projects, with a strong focus on ensuring compliance with funding agency and University policies governing grant management and fund utilization.

This includes but not limited to tracking of grant-related documentation and handling of procurement and logistics needs.

The role will also contribute to various type of report preparation, project management and research-related activities to support the successful delivery of project objectives.

Key Responsibilities

• Provide support for the day-to-day management of research projects, including finance, procurement, and project coordination.
• Process procurement transactions (Purchase Requisitions, Purchase Orders, Goods Receipts), reimbursement claims, and financial documentation in accordance with University and funding agency policies.
• Monitor project budgets and expenditures, maintain accurate financial records, and support budget tracking and reporting.
• Coordinate project meetings, workshops, seminars, travel arrangements, and other programme activities, including logistical support for local and overseas collaborators.
• Liaise with Principal Investigators (PIs), researchers, funding agencies, NTU Shared Services, and other internal and external stakeholders to facilitate the smooth implementation of research projects.
• Monitor project progress, maintain project records and databases, and track key deliverables, milestones, and performance indicators.
• Prepare and compile progress reports, financial reports, and supporting documentation for funding agencies, audits, and management reporting.
• Ensure compliance with University policies, funding agency requirements, and governance procedures, while providing general support to research teams.
• Perform other project-related and ad hoc administrative duties as assigned.

Job Requirements

• Bachelor’s degree in Project Management, Science, Finance or a related discipline, with at least 3 years of relevant working experience in project administration, finance or grant management.
• A strong finance background is preferred.
• Demonstrated ability to work independently and collaboratively in a multi-cultural team environment.
• Excellent interpersonal, planning and coordination skills
• Excellent written and verbal communication skills, able to interact professionally with stakeholders at all levels
• Excellent organizational, analytical and problem-solving skills with the ability to multitask and prioritize tasks in a fast-paced environment.
• Experience in managing government-funded research grants and familiarity with Singapore’s research grant management guidelines will be an advantage.

NTU seek a diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruit on the basis of merit, regardless of age, race, gender, religion, marital status and family responsibilities, or disability.

We regret to inform that only shortlisted candidates will be notified.

Hiring Institution

NTU A research-intensive public university, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in the Engineering, Business, Science, Humanities, Arts, & Social Sciences, and Graduate colleges. It also has a medical school, the Lee Kong Chian School of Medicine, established jointly with Imperial College London. NTU is also home to world-class autonomous institutes – the National Institute of Education, S Rajaratnam School of International Studies, Earth Observatory of Singapore, and Singapore Centre for Environmental Life Sciences Engineering – and various leading research centres such as the Nanyang Environment & Water Research Institute (NEWRI) and Energy Research Institute @ NTU (ERI@N). Ranked amongst the world’s top universities by QS, NTU has also been named the world’s top young university for the past seven years. The University’s main campus is frequently listed among the Top 15 most beautiful university campuses in the world and has 57 Green Mark-certified (equivalent to LEED-certified) buildings, of which 95% are certified Green Mark Platinum. Apart from its main campus, NTU also has a campus in Novena, Singapore’s healthcare district. Under the NTU Smart Campus vision, the University harnesses the power of digital technology and tech-enabled solutions to support better learning and living experiences, the discovery of new knowledge, and the sustainability of resources. For more information, visit www.ntu.edu.sg About NIE About RSIS About LKCMedicine About NTUItive