Project Officer (Research Project Administration)

Nanyang Technological University; Singapore; On-site; SGD 54,000 - 67,000; Full time

Job summary

NTU Singapore's School of Physical and Mathematical Sciences seeks a Project Officer to support a quantum processor project. You will handle administrative tasks, budgeting, procurement, and event coordination in a dynamic research environment.

Ideal candidates have a bachelor degree in business/admin fields, at least 2 years' relevant experience, and proficiency in MS Office; SAP/Ariba experience is a plus. Collaboration across offices is essential for success.

Qualifications

• Bachelor degree in Business Administration, Project Management, or related field.
• Minimum 2 years of relevant experience in research, academic, or administrative settings.
• Proficiency in Microsoft Word, Excel, PowerPoint.
• Experience in SAP and Ariba is an added advantage.
• Ability to work independently as well as in a team.

Responsibilities

• Execute finance, budgeting, manpower planning, grant administration, and policy interpretation for smooth operations.
• Oversee procurement activities: raise PRs, POs, and GRs to streamline purchasing.
• Plan and execute events such as seminars, colloquia, and conferences.
• Manage logistics for local and international meetings and travel arrangements.
• Prepare reports and claims with analytical insights to support decisions.

Skills

Microsoft Office

Teamwork

Independent work

Communication

Education

Bachelor's degree in Business Administration or Project Management

Tools

SAP

Ariba

Job description

School of Physical and Mathematical Sciences, Nanyang Technological University, Singapore

Join Our Team at the School of Physical and Mathematical Sciences, Nanyang Technological University, Singapore The School of Physical and Mathematical Sciences (SPMS) at NTU Singapore hosts research and education activities in two divisions: Division of Mathematical Sciences (MAS) and Division of Physics and Applied Physics (PAP). MAS covers diverse topics ranging from pure mathematics to the applications of mathematics in cryptography, computing, business, and finance. PAP covers many areas of fundamental and applied physics, including quantum information, condensed matter physics, biophysics, and photonics. Over the years, SPMS has attracted talented individuals from around the world and Singapore to join as scientific leaders and researchers.

Join the laboratory of David Wilkowski at SPMS. We are seeking a Project Officer to contribute to a project focused on developing quantum processors at Nanyang Technological University. The incumbent will manage the administrative part of the project in close collaboration with the Principal Investigator, the other group members, and the various administrative offices of the university.

Key Responsibilities

• Execute finance, budgeting, manpower planning, grant administration, and policy interpretation to ensure smooth and efficient operations.
• Oversee procurement activities, including raising Purchase Requests (PR), Purchase Orders (PO), and Good Receipts (GR) to streamline purchasing operations.
• Plan and execute events such as industry and academic seminars, colloquia, and conferences, ensuring successful delivery and engagement.
• Manage logistics for local and international meetings and events, including travel arrangements, scheduling, and fulfilling event‑specific requirements.
• Compile, analyze, and prepare reports and claims with detailed analytical insights to support decision‑making processes.
• Maintain and update the website, ensuring it reflects current and accurate information while adhering to organizational standards.

Job Requirements

• Bachelor Degree in Business Administration, Project Management, or another related field.
• Minimum 2 years of relevant experience in research, academic, or administrative settings.
• Proficiency in Microsoft applications, Word, Excel, PowerPoint.
• Experience in SAP and Ariba is considered an added advantage.
• Abilities to work independently as well as teamwork.

Inclusion and Equality

The College of Science seeks a diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruit on the basis of merit, regardless of age, race, gender, religion, marital status and family responsibilities, or disability. We regret to inform that only shortlisted candidates will be notified.

Hiring Institution

NTU A research-intensive public university, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in the Engineering, Business, Science, Humanities, Arts, & Social Sciences, and Graduate colleges. It also has a medical school, the Lee Kong Chian School of Medicine, established jointly with Imperial College London. NTU is also home to world-class autonomous institutes – the National Institute of Education, S Rajaratnam School of International Studies, Earth Observatory of Singapore, and Singapore Centre for Environmental Life Sciences Engineering – and various leading research centres such as the Nanyang Environment & Water Research Institute (NEWRI) and Energy Research Institute @ NTU (ERI@N). Ranked amongst the world’s top universities by QS, NTU has also been named the world’s top young university for the past seven years. The University’s main campus is frequently listed among the Top 15 most beautiful university campuses in the world and has 57 Green Mark-certified (equivalent to LEED-certified) buildings, of which 95% are certified Green Mark Platinum. Apart from its main campus, NTU also has a campus in Novena, Singapore’s healthcare district. Under the NTU Smart Campus vision, the University harnesses the power of digital technology and tech-enabled solutions to support better learning and living experiences, the discovery of new knowledge, and the sustainability of resources. For more information, visit www.ntu.edu.sg About NIE About RSIS About LKCMedicine About NTUItive