Project Coordinator - Document Control & Portal Lead

Worklane GmbH; Singapore; On-site; SGD 50,000 - 70,000; Full time

Benefits offered by this job

Flex Abroad

Onboarding

Team culture

Career development

Modern work culture

Wellbeing

Job summary

BEUMER Group Singapore Pte. Ltd. is seeking a detail‑oriented Project Coordinator to support the Project Manager and Technical Project Manager with document control, portal hygiene, and workflow coordination.

You will handle correspondence, records, and coordination with customers and partners throughout the project lifecycle. In this role you will manage the document register, submittals, and follow‑ups, ensuring timely actions, translations, and template compliance.

Qualifications

• GCE A‑Levels, diploma, or equivalent relevant experience.
• Experience in project coordination, document control, project administration, engineering support, construction, logistics, or similar.
• Proficient in Microsoft Office, SharePoint, Teams, and document-management tools.
• Excellent written and spoken English.
• Structured, organized, detail-oriented with trackers and deadlines.
• Professional communication with project team members and partners.
• Persistent follow-up and escalation when needed.
• Ability to juggle multiple priorities in live projects.

Responsibilities

• Maintain document handling plan, deliverables list, and document control plan.
• Maintain document register with status, owner, due dates, revisions, approvals.
• Coordinate document submittals and follow up until closure.
• Monitor upcoming and overdue deadlines and remind owners.
• Coordinate translation and template compliance.
• Ensure version control and archiving of documents.
• Administer project SharePoint / customer portal.
• Prepare and distribute Minutes of Meeting.
• Maintain open-point lists and action trackers.
• Provide status inputs for project reporting.
• Coordinate general project admin tasks (security passes, badges, etc).

Skills

MS Office proficiency

English communication

Document management

Education

GCE A-Levels / Diploma or equivalent

Tools

SharePoint

Teams

Excel trackers

Job description

BEUMER Group Singapore Pte. Ltd. is seeking a detail‑oriented Project Coordinator to support the Project Manager and Technical Project Manager with document control, portal hygiene, and workflow coordination.

You will handle correspondence, records, and coordination with customers and partners throughout the project lifecycle. In this role you will manage the document register, submittals, and follow‑ups, ensuring timely actions, translations, and template compliance.