Project Coordinator

National Oilwell Varco Pte Ltd; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

National Oilwell Varco Pte Ltd is seeking a Project Coordinator to ensure a seamless customer experience by coordinating sales orders and managing project execution. You will serve as the link between customers and cross-functional teams, driving operational excellence through proactive communication and accurate order management.

Daily duties include validating POs, tracking deliveries, and providing clear updates to customers and internal teams.

Qualifications

• Diploma or equivalent required.
• Strong math and analytical skills for pricing and reporting.
• Experience with Inside Sales is a plus.
• Proficient with Microsoft 365 suite, Outlook, SharePoint and OneDrive.
• Experience with Excel (formulas, pivot tables) or similar tools.
• SyteLine and Microsoft Dynamics CRM experience desirable.
• Incorporate approved AI for business processes.
• Knowledge of oil and gas products preferred.
• Positive attitude, detail-oriented, service-focused.

Responsibilities

• Prepare processing sales orders and provide timely order updates from receipt to fulfillment.
• Compare customer purchase orders to entered orders ensuring specs and terms.
• Verify PO compliance with NOV XL Systems and other commercial requirements.
• Collaborate with Product Engineering and Marketing to meet technical requirements.
• Provide proactive communication to customers and internal teams on pricing, delivery timelines, and status.
• Calculate pricing, discounts, and delivery timelines with accuracy.
• Maintain records in customer portals and support sales insights and forecasting.
• Coordinate with Planning & Scheduling on current and potential orders to ensure on-time delivery.
• List PO details on sales orders to facilitate expedient payment.
• Suggest process improvements and embrace new technologies.

Skills

Analytical skills

Math skills

Pricing & reporting

Detail oriented

Self-motivated

Communication

Education

Diploma or equivalent

Tools

Microsoft 365

Outlook

SharePoint

OneDrive

Excel

SyteLine

Microsoft Dynamics CRM

AI in business processes

Job description

The Project Coordinator is responsible for ensuring a seamless customer experience by coordinating sales orders, managing project execution, and serving as the critical link between customers and cross-functional teams. This role drives operational excellence through proactive communication, accurate order management, and collaborative problem-solving to deliver projects on time and exceed customer expectations.

Every day, the oil and gas industry’s best minds put more than 150 years of experience to work to help our customers achieve lasting success.

We Power the Industry that Powers the World

Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success—now and in the future.

Global Family

We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.

Purposeful Innovation

Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.

Service Above All

This drives us to anticipate our customers’ needs and work with them to deliver the finest products and services on time and on budget.

• Serve as a trusted partner to customers by preparing processing sales orders and providing timely order updates from receipt to fulfillment.

• Compare customer purchase orders to orders entered insuring that all specifications and terms and conditions of the order are met.

• Verify that Purchase Orders meet NOV XL Systems

• Delivery Terms, Financial Terms and other commercial requirements.

• Work with Product Engineering and Marketing to

• ensure Technical Requirements are met to complete quotations.

• Provide clear, proactive communication to customers

• and internal teams regarding pricing, delivery timelines, and order status.

• Apply math and problem-solving skills to calculate

• pricing, discounts, and delivery timelines with accuracy.

• Navigate customer portals for bids, track opportunities, and maintain complete and accurate records.

• Advise and discuss customer communications with account representatives.

• Generate reports to support sales insights, forecasting, and decision-making.

• Communicate with Planning & Scheduling Departments on current and potential orders to maintain order accuracy and on-time delivery.

• Validate and list applicable customer purchase order details on sales orders so invoice has all required details for expedient payment.

• Contribute to a culture of continuous improvement by suggesting process enhancements and embracing new technologies.

• Carry out responsibilities in accordance with established organizational policies and procedures, regulatory requirements, and applicable laws. Travel as required.

• Additional duties as assigned by the Inside Sales Supervisor.

• Diploma and/or equivalent

• Solid math and analytical skills for pricing, reporting, and order accuracy.

• Experience in Inside Sales a plus

• Proficiency in Microsoft 365, Outlook, SharePoint, OneDrive

• Experience with Excel (formulas, pivot tables) or similar tools to manage sales data. Comfortable working with numbers, data, and spreadsheets to support sales accuracy and reporting.

• SyteLine and Microsoft Dynamics CRM experience is desirable.

• Incorporate approved AI for business processes.

• Knowledge of relevant oil and gas products is preferred.

• Positive attitude, detail & service-oriented, self- motivated, and willing to receive direction.