Project Assistant, Global Projects & Industry Solutions (DPIS - DP), Admin Support, Singapore

DSV - Global Transport and Logistics; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

DSV – Global transport and logistics in Singapore is seeking a Logistics Coordinator to oversee end-to-end coordination of daily operations. You will track shipments, manage documentation, and liaise with suppliers and customers to meet service levels.

The role requires at least 3 years in warehousing/inventory management, strong English, and proficient MS Office skills. You will support the Operations team, monitor KPIs, and identify process improvements to ensure on-time performance and

Qualifications

• Minimum 3 years of warehousing and inventory management experience.
• Proficient in English (reading, writing, speaking, and listening).
• Strong interpersonal and communication skills with the ability to engage stakeholders at all levels.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Good knowledge of transportation operations (import/export processes preferred).
• Ability to manage multiple stakeholders and vendors effectively.
• Detail-oriented with strong analytical skills and a proactive approach to problem-solving.

Responsibilities

• Act as a Logistics Control Tower, overseeing end-to-end coordination.
• Plan and manage daily logistics operations to support site requirements.
• Provide administrative support and prepare operational reports.
• Track and monitor import/export shipments and processes.
• Ensure proper documentation governance for submission, filing, and audits.
• Liaise with suppliers and customers to meet expectations and logistics needs.
• Handle customer feedback and coordinate internal actions for resolution.
• Coordinate third-party transporter scheduling for delivery and pickup.
• Monitor capacity planning for transportation resources (land and sea).
• Generate and file documents for delivery purposes.
• Update and compile logistics related reports.
• Ensure compliance with import/export, safety, storage, and regulatory requirements.
• Support the Operations team with ad-hoc tasks as needed.

Skills

English fluency

Interpersonal skills

Microsoft Office

Transportation operations

Stakeholder management

Analytical mindset

Education

Diploma or equivalent

Tools

Excel

Word

PowerPoint

Job description

Time Type: Full Time

Essential Duties And Responsibilities

• Act as a Logistics Control Tower, overseeing end-to-end coordination
• Plan and manage daily logistics operations to support site requirements
• Provide administrative support and prepare operational reports
• Track and monitor import/export shipments and processes
• Ensure proper documentation governance for submission, filing, and audit purposes
• Liaison personnel between company and suppliers & customers in meeting their expectation and logistics services support.
• Handle customer feedback and elevate internal for action and resolution.
• Arrange and follow up with 3rd party transporter on goods delivery and collection.
• Ensure all bulk chemicals ordering/supplies/stock inventory is within the permitted quantity on weekly basis/check.
• Capacity planning for logistics resources in transportation (land and sea transport)
• Generate relevant documents from system for delivery purpose.
• All relevant document filling mailing and upload to customer web portal
• Update and compile logistics related report.
• Export/import-Ensure all cases are registered and logged for tracking and traceability purpose.
• All documents must be filled and retrievable as and when required, Permit listing must be submitted timely to Tax Finance Dept.
• Ensuring that current statutory legislation on import/export, transportation/shipment of dangerous goods, safety, storage, customs and exercise procedures and environmental requirements are adhered to at all times.
• Provides basic administrative services in support for Operation department.
• Ensure delivery of correct and timely follow up, booking and event management incl. timely escalation of issues,
• Monitor KPIs and continuous improvement opportunities.
• First point of contact for all operational issues with the customer.
• Track compliance performance of 3PL providers and carriers.
• Support the preparation of periodic reporting, monthly reviews, and quarterly business reviews.
• Support contact/account manager to ensure quality metrics are achieved including on time performance, date accuracy, invoicing timeliness, and accuracy.
• Suggest corrective actions as necessary to prevent/address issues as they arise.
• Handling any other related ad-hoc assignments as and when required.

Education And/ Or Experience

• Minimum O Level/ Professional Certificate/ NiTEC/ Diploma
• Minimum 3 years of relevant experience in warehousing and inventory management
• Proficient in English (reading, writing, speaking, and listening)
• Strong interpersonal and communication skills, with the ability to engage stakeholders at all levels
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint)
• Good knowledge of transportation operations (import/export processes preferred)
• Ability to manage multiple stakeholders and vendors effectively
• Detail-oriented with strong analytical skills and a proactive approach to problem-solving
• Willingness to support operational needs beyond regular office hours when required
• Education can be compensated with relevant working experience.

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere

Visit dsv.com and follow us on LinkedIn and Facebook.