Project Administration Coordinator [SGP]

Hanwha Ocean EPU; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

Hanwha Ocean EPU is seeking a Project Administration Coordinator in Singapore to support P&M Admin and upcoming projects. This fixed-term role will handle day-to-day administration, travel arrangements and meeting coordination, with a view to evolving into dedicated Client Office support in 2H 2027.

The role requires a Diploma/Certificate in business administration or related field and 2–5 years of project admin experience.

Qualifications

• Diploma/Certificate in Business Administration, Secretarial Studies or related discipline.
• 2-5 years' relevant experience in project administration, secretarial or administrative coordination.
• Experience arranging business travel, flights, accommodation, visas and transportation.
• Proficient in Microsoft Office.
• Experience supporting Project Managers and project teams preferred.
• Experience with SAP Concur or similar travel/expense systems preferred.
• Good written and verbal English communication skills.
• Able to manage multiple priorities in a fast-paced environment.
• Service-oriented, organised, detail-oriented, proactive and able to work independently with minimal supervision.

Responsibilities

• Provide daily administrative, secretarial and coordination support to P&M Admin and upcoming project, including meetings, visitors, transportation and travel arrangements.
• Maintain administrative records, trackers, correspondence and project documentation.
• Liaise with vendors, internal departments and stakeholders as required.
• Undertake ad-hoc assignments to support project operations.
• Coordinate domestic and overseas business travel for project personnel.

Skills

Travel coordination

English communication

Multitasking

Secretarial support

Stakeholder liaison

Education

Diploma/Certificate in Business Administration or Secretarial Studies

Tools

Microsoft Office

SAP Concur

Job description

Location: Singapore, SG

Requisition ID: 1702

Introduction

At Hanwha Ocean EPU, we empower our people to engineer the future of sustainable energy through meaningful work on cutting-edge offshore, onshore, and global infrastructure projects that create lasting impact for industries and communities worldwide.

As we evolve into a comprehensive EPCI(O) solutions provider, our expanding portfolio now spans FPSO, FLNG, floating production units, renewables, onshore power generation, and future centric infrastructure projects. Our globally connected teams collaborate across regions and disciplines to solve complex engineering challenges and deliver world-class end-to-end solutions.

Explore opportunities to be part of our dynamic team at the Energy Plant Unit and contribute to groundbreaking projects that redefine the onshore and offshore industry. #OneEPU

"Build, what matters. Grow, without limits. Power, the future with Hanwha Ocean EPU."

Position Overview

The Project Administration Coordinator provides administrative and coordination support to P&M Admin and assigned projects.

During the initial phase, the role will primarily support upcoming project(s), assisting P&M Admin with day-to-day project administration, business travel arrangements, accommodation, meeting coordination and general administrative support.

This fixed-term role is expected to subsequently transition into providing dedicated administrative support for the Client Office, which is targeted to commence operations in 2H 2027.

Key Responsibility

Project & Administrative Support

• Provide daily administrative, secretarial and coordination support to P&M Admin and upcoming project, including meetings, visitors, transportation and travel arrangements.
• Maintain administrative records, trackers, correspondence and project documentation.
• Liaise with vendors, internal departments and stakeholders as required.
• Undertake ad-hoc assignments to support project operations.

Business Travel & Accommodation

• Coordinate domestic and overseas business travel for project personnel.
• Arrange flights, accommodation, transportation, parking and related travel requirements in accordance with company travel policy.
• Support travel bookings, expense settlements, visa requirements and administration through the company's designated travel system/agency.
• Maintain travel schedules and trackers, and coordinate travel changes, cancellations and urgent requirements.

Client Office Support – Future Phase

• Assist P&M Admin with Client Office establishment and operational readiness.
• Coordinate office access, seating, meeting facilities, stationery, pantry and administrative arrangements.
• Provide administrative and logistical support to client representatives, including meetings, visitors, transportation and travel requirements.
• Act as liaison between the Client Office, project team, P&M Admin and relevant internal departments.
• Maintain professionalism, confidentiality and responsiveness when supporting client representatives.

Qualification

• Diploma/Certificate in Business Administration, Secretarial Studies or related discipline.
• 2-5 years' relevant experience in project administration, secretarial or administrative coordination.
• Experience arranging business travel, flights, accommodation, visas and transportation.
• Proficient in Microsoft Office.
• Experience supporting Project Managers and project teams preferred.
• Experience with SAP Concur or similar travel/expense systems preferred.
• Good written and verbal English communication skills.
• Able to manage multiple priorities in a fast-paced environment.
• Service-oriented, organised, detail-oriented, proactive and able to work independently with minimal supervision.
• Comfortable interacting with senior management, project personnel, clients and external vendors.
• High level of discretion and confidentiality.

Diversity & Inclusion

Hanwha believes that diversity and inclusion are vital to our success. We believe that by embracing different ideas and approaches, we enhance our ability to deliver the best results for our employees, our environment, and ultimately our business partners and customers. We foster a culture where all colleagues are able to share their passions and ideas in order that we may collectively embrace and overcome the challenges in our industry and work toward a brighter future.

Hanwha is an Equal Opportunity / Affarmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class.