Project Admin & Coordination Specialist

Hong Jun Construction Pte Ltd; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

Hong Jun Construction Pte Ltd in Singapore is seeking a proactive receptionist to manage incoming calls, walk-in visitors, and correspondence for our Singapore office.

You will coordinate with the main contractor and sub-contractors on project administrative tasks, prepare lists and documents for submissions, and support tender and RFQ processes.

This role requires teamwork with the project team and regular updating of project records, quotations, and invoices as needed.

Responsibilities

• Receptionist work scope such as handle incoming calls & walk-in "Visitors" & letters
• Coordinate with main contractor and sub-contractor for project related administrative work
• Prepare RA, MOS, Name list, catalogue, material list for submission
• Work closely with Project Team to deliver documentation required for project delivery, RFQ and tender submission
• Liaise with supplier in term of Quotation, PO, DO and Invoice
• Prepare quotation for customer
• Manage and follow up administrative work
• Update and upkeep project detail (ongoing and completed project) for recording purposes
• Perform other ad-hoc assignments by superior

Job description

Hong Jun Construction Pte Ltd in Singapore is seeking a proactive receptionist to manage incoming calls, walk-in visitors, and correspondence for our Singapore office.

You will coordinate with the main contractor and sub-contractors on project administrative tasks, prepare lists and documents for submissions, and support tender and RFQ processes.

This role requires teamwork with the project team and regular updating of project records, quotations, and invoices as needed.