Project Admin: Coordination & Invoicing Specialist

TECHLEAD TECHNOLOGY PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

TECHLEAD TECHNOLOGY PTE. LTD. is seeking a Project Admin to provide administrative and coordination support to the Engineering and Project teams across project documentation, billing, and day-to-day operations.

You will handle payment claims, invoices, and related documents, while coordinating with Finance, Procurement, HR, and Engineering. The role requires weekly travel to the Tampines site office and a base at Northstar @ AMK.

Qualifications

• Diploma or equivalent qualification in a related field.
• Experience in project administration or engineering administration is advantageous.
• Experience preparing progressive payment claims and invoices is preferred.

Responsibilities

• Provide administrative support to Engineering and Project teams.
• Prepare and submit progressive payment claims to customers according to project milestones and contractual requirements.
• Prepare invoices, supporting documents, delivery orders, quotations, purchase related documents, and other project documentation as required.
• Follow up on payment claims, invoice status, supporting documents, and outstanding matters with customers and internal departments.
• Maintain proper filing and records for project documents, contracts, purchase orders, invoices, claims, and correspondence.
• Assist engineers and project personnel in preparing reports, submissions, schedules, and other project related documentation.
• Coordinate with Finance, Procurement, HR, Engineering, and other departments on project administrative matters.
• Handle staff expense claims and ensure supporting receipts and documents are properly submitted for approval and payment processing.
• Track and maintain records of staff claims, project expenses, and related documentation.
• Assist with data entry, document control, printing, scanning, filing, and general administrative duties.
• Monitor deadlines for submissions, payment claims, invoices, and other project deliverables.
• Communicate with customers, suppliers, subcontractors, and internal stakeholders where required.
• Perform other administrative and project coordination duties assigned by Management or the Engineering Department.
• Required to be stationed at the Tampines site office (VSMC) once a week, or as required based on project needs.
• Main office location will be at Northstar @ AMK.

Skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Education

Diploma or equivalent qualification in Business Administration, Engineering, Accounting, Project Management, or related field

Job description

TECHLEAD TECHNOLOGY PTE. LTD. is seeking a Project Admin to provide administrative and coordination support to the Engineering and Project teams across project documentation, billing, and day-to-day operations.

You will handle payment claims, invoices, and related documents, while coordinating with Finance, Procurement, HR, and Engineering. The role requires weekly travel to the Tampines site office and a base at Northstar @ AMK.