Project Admin — Construction Docs & Stakeholder Coordination

The Supreme HR Advisory Pte Ltd; Singapore; On-site; SGD 47,000 - 56,000; Full time

Job summary

The Supreme HR Advisory Pte Ltd is seeking a Project Admin to support a busy project team in Tanjong Pagar. The role requires a diploma or higher in a related field and 2 years’ experience in business development, sales, or real estate.

Familiarity with Singapore’s development and regulatory processes is a strong advantage. You will manage project documents, coordinate meetings, and liaise with contractors and partners.

Qualifications

• Diploma or above in Engineering, Architecture, or related field.
• Minimum 2 years of relevant experience in business development, sales, or the real estate industry.
• Familiarity with Singapore's development and regulatory processes is a strong advantage.
• Knowledge of document control systems is a plus.
• Familiarity with construction project management tools or software such as AutoCAD and MS Project.

Responsibilities

• Maintain business communication, networking, and relationship-building with external partners.
• Support the project team in coordinating with operators, consultants, contractors, and other stakeholders.
• Manage project documents, including drawings, technical documents, tender documents, contracts, and correspondence, ensuring proper filing and timely updates.
• Coordinate project meetings, prepare meeting minutes, and follow up on action items.
• Assist in preparing project briefs, progress reports, and presentation materials.
• Coordinate the internal approval, execution, and filing of project-related contracts and documents.
• Prepare and verify supporting documents for project payments and coordinate with the Finance Department on payment submissions.
• Coordinate renovation, maintenance, handover, defect rectification, and leasing matters for company-owned properties, including liaison with contractors, property management, suppliers, and service providers.
• Maintain project records and tracking logs, including contracts, payments, document submissions, and outstanding action items.
• Perform other project, engineering, and property-related administrative and coordination duties as assigned.

Skills

Business development

Sales

Relationship-building

Education

Diploma or above in Engineering, Architecture, or related field

Tools

AutoCAD

MS Project

Job description

The Supreme HR Advisory Pte Ltd is seeking a Project Admin to support a busy project team in Tanjong Pagar. The role requires a diploma or higher in a related field and 2 years’ experience in business development, sales, or real estate.

Familiarity with Singapore’s development and regulatory processes is a strong advantage. You will manage project documents, coordinate meetings, and liaise with contractors and partners.