Program Administrator (Bedok)

Sanmina-SCI Systems Singapore Pte Ltd; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Sanmina-SCI Systems Singapore Pte Ltd is seeking an Operations/Materials Coordinator to manage orders, backlog, ECN updates, and inventory. You will coordinate with customers and logistics to ensure timely delivery and accurate documentation, while generating KPI reports and supporting audits.

The role requires a degree or diploma and 2+ years in electronics manufacturing, with strong MS Office and Google workspace skills. Fresh graduates welcome to apply. The position is on-site in Singapore.

Qualifications

• Degree / Diploma in any discipline or equivalent.
• Minimum 2 years of experience in Electronics Manufacturing industry or in a related field, as well as customer / account management background is preferred.
• Proficient in MS Office applications, particularly in Excel (e.g., pivot tables, vlookup) and PowerPoint.
• Proficient in Google sheet, Google drive and Google Slides.
• Good communication skills.
• Demonstrated attention to detail.
• Able to work independently, fast learner and proactive.
• Fresh graduates are welcome to apply.

Responsibilities

• Order & Backlog Management: Managing Customer demand and Purchase Order. Tracking of backlog to ensure ship dates align with promised dates and monitor On Time Delivery (OTD).
• Engineering Change Support: Coordinating the administrative side of Engineering Change Notice (ECN). Updating part numbers, BOMs, and ensuring correct product version.
• Material & Inventory Tracking: Monitoring Excess & Obsolete (E&O) inventory; flag parts for design changes and help calculate liability.
• Customer Communication: Serving as the first line of contact for routine inquiries, such as shipping status, tracking numbers, and RMA updates for repairs.
• Shipping & Logistics Coordination: Coordinating with warehouse and logistics to ensure finished goods are packed, documented, and shipped per routing guides.
• Reporting & Metrics: Generating weekly or monthly KPI reports (OTD, Demand waterfall, aged AR).
• Support internal and External audits.
• Participate in Lean and ESS Program.
• General filing of correspondences between customers and plant.
• Draw up quotations to customers.
• Take purchase orders from customers.
• Other duties as assigned.

Skills

Pivot tables

VLOOKUP

MS Office

Google Sheets

PowerPoint

Education

Degree / Diploma

Tools

Excel

PowerPoint

Google Sheets

Google Drive

Google Slides

Job description

Job Responsibilities:

• Order & Backlog Management: Managing Customer demand and Purchase Order. Tracking of \"backlog\" to ensure ship dates align with what was promised and monitor On Time Delivery (OTD).




• Engineering Change Support: Coordinating the administrative side of Engineering Change Notice (ECN). This involves updating part numbers, Bills of Materials (BOM), and ensuring the Operations is building the correct version of a product.




• Material & Inventory Tracking: Monitoring Excess & Obsolete (E&O) inventory. Flag parts that are no longer needed due to design changes and help the PM calculate the financial liability to be charged back to the customer.




• Customer Communication: Serving as the first line of contact for routine inquiries, such as shipping status, tracking numbers, and Return Material Authorization (RMA) updates for repairs.




• Shipping & Logistics Coordination: Working with the warehouse and logistics teams to ensure finished goods are packed, documented, and shipped according to the customer's specific routing guides.




• Reporting & Metrics: Generating weekly or monthly reports on Key Performance Indicators (KPIs) like On-Time Delivery (OTD), Demand waterfall, aged accounts receivable (AR), etc.




• Support internal and External audits




• Participate in Lean and ESS Program




• General filing of correspondences between customers and plant.




• Draw up quotations to customers.




• Take purchase orders from customers.




• Other duties as assigned.

Job Requirements:

• Degree / Diploma in any discipline or equivalent.




• Minimum 2 years of experience in Electronics Manufacturing industry or in a related field, as well as customer / account management background is preferred.




• Proficient in MS office applications, particularly in Excel (e.g., pivot tables, vlookup) and PowerPoint.




• Proficient in Google sheet, Google drive and Google Slides.




• Good communication skills.




• Demonstrated attention to detail.




• Able to work independently, fast learner and proactive.




• Fresh graduates are welcome to apply.