Processing Officer (Operations & Quality), Registries Cluster (1-year contract renewable)

IPOS International; Singapore; Vor Ort; SGD 45.000 - 71.000; Vollzeit

Zusammenfassung

IPOS International is seeking a dedicated professional to provide accurate operational support within the Registries Operations and Systems, contributing to trusted and efficient IP registry services.

You will engage in end-to-end registry processing, oversight of submissions, and collaboration with the team to improve processes and reporting. The role offers exposure to SOP reviews, system testing, and digital tools integration in a dynamic public-service environment.

Qualifikationen

• Experience in IP registry or public sector operations preferred.
• Strong attention to detail and timely processing.
• Clear written and verbal communication skills.
• Ability to work independently and in a team.
• Comfort with using digital systems and adapting to new tools.

Aufgaben

• Process IP applications and transactions accurately within service standards.
• Review submissions for completeness and compliance with requirements.
• Respond to operational enquiries and escalations.
• Monitor workload, backlogs and coordinate with the team.
• Support SOP reviews, workflows and customer communications.
• Assist with data collection and regular reporting on performance.
• Contribute ideas to improve service delivery and processes.

Kenntnisse

Attention to detail

Written and verbal communication

Independent working

Tools

System testing tools

Workflow automation tools

Jobbeschreibung

About the Role

Great ideas do not discriminate — anyone can have them. With the right protection and support, a great idea can become a trusted brand, a transformative technology, an innovative process or design, or even a song or story that inspires one’s soul.

Housing Singapore’s largest community of intellectual property (IP) experts, IPOS understands better than anyone how important it is to protect ideas and creations for now and the future. We leverage on our deep technical, legal and business expertise to help innovative enterprises grow, through their intangible assets, including IP, from Singapore, through Singapore. We catalyse the ideas today, into assets tomorrow.

About the Role

Provide accurate, timely and reliable operational support within the Registries Operations and Systems, contributing to the delivery of trusted, efficient and customer-focused IP registry services, while supporting process improvement, operational reporting, system testing and implementation of service enhancements where required.

What You Can Look Forward To

You will gain hands-on experience in end-to-end registry processing and develop a strong foundation in public service operations. Beyond processing, you may contribute to SOP reviews, operational reporting, system testing and process improvements, giving you exposure to broader work as your capability develops and business needs evolve.

What you will be working on

Job Responsibilities:

Registry Processing and Service Delivery

• Process IP applications and transactions accurately and within established service standards.
• Review submissions for completeness and compliance with statutory and procedural requirements.
• Respond to operational enquiries and escal.

Operational Coordination and Performance Support

• Monitor assigned work, follow up on outstanding matters and support the management of workload and backlogs.
• Compile operational data and support regular reporting on workload, timeliness and service performance.
• Work with team members and stakeholders to resolve processing and service-delivery issues.

Continuous Improvement and Digital Enablement

• Contribute ideas to simplify processes and improve service delivery and customer experience.
• Support reviews of SOPs, workflows and customer communications.
• Gain exposure to system testing, process changes, and the implementation of digital and automation tools.

Depending on operational needs and the officer’s capabilities, the role may also undertake broader responsibilities in operational analysis, process improvement and transformation initiatives.

• Good written and verbal communication skills.
• Strong attention to detail and commitment to accurate, timely processing.
• Self-motivated and able to work independently while collaborating effectively within a team.
• Able to apply procedures consistently and escal.
• Comfortable using digital systems and adapting to new tools and workflows.
• Basic ability to work with operational data and support reporting or testing activities.
• Process-improvement mindset and willingness to take on broader responsibilities where required.

If you do not have prior intellectual property experience but are curious, adaptable and keen to learn, we welcome your application. Relevant registry and operational knowledge can be developed on the job.