Personal Assistant / Secretary (12 months contract)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 50,000 - 60,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. in Singapore is seeking an experienced Executive Assistant to support the Chairman across business, personal, and family matters, and to manage complex calendars, travel, and high-level communications.

Location: Bishan. You will coordinate VIP visits, events, and logistics, arrange end-to-end travel, prepare confidential documents, and handle expenses and vendor coordination. Bachelor’s degree with 5+ years supporting C-suite is required; willingness to travel overseas

Qualifications

• Bachelor's Degree with 5+ years supporting senior executives.
• Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
• Proactive, resourceful, and able to work independently with strong problem-solving abilities.
• Willingness to travel overseas and provide support outside regular working hours when necessary.

Responsibilities

• Provide comprehensive executive support to the Chairman across business, personal, and family-related matters.
• Manage the Chairman's calendar, appointments, meetings, and travel schedules, ensuring effective prioritization and timely follow-up.
• Act as the primary liaison between the Chairman, family members, senior management, regional headquarters, clients, business partners, government agencies, and service providers.
• Coordinate business meetings, VIP visits, corporate events, and selected personal engagements, including logistical arrangements.
• Arrange end-to-end travel plans for the Chairman, family members, and senior executives, including flights, accommodation, visas, transportation, and itineraries.
• Prepare and manage correspondence, reports, presentations, and confidential documents.
• Handle expense claims, invoice processing, reimbursements, payment tracking, and other administrative finance-related matters.
• Oversee residential property and household administration, including tenancy matters, maintenance, utilities, and vendor coordination.
• Support documentation and applications relating to immigration, banking, insurance, taxation, residency, and other personal or family matters.
• Manage procurement activities, vendor relationships, and office or household requirements.
• Remain responsive to urgent matters outside regular working hours when required.
• Provide ad hoc administrative and project support as assigned by the Chairman or Management.

Skills

Executive support

Calendar management

Travel coordination

Liaison management

Education

Bachelor's Degree

Job description

Job responsibilities

• Provide comprehensive executive support to the Chairman across business, personal, and family-related matters.
• Manage the Chairman's calendar, appointments, meetings, and travel schedules, ensuring effective prioritization and timely follow-up.
• Act as the primary liaison between the Chairman, family members, senior management, regional headquarters, clients, business partners, government agencies, and service providers.
• Coordinate business meetings, VIP visits, corporate events, and selected personal engagements, including logistical arrangements.
• Arrange end-to-end travel plans for the Chairman, family members, and senior executives, including flights, accommodation, visas, transportation, and itineraries.
• Prepare and manage correspondence, reports, presentations, and confidential documents.
• Handle expense claims, invoice processing, reimbursements, payment tracking, and other administrative finance-related matters.
• Oversee residential property and household administration, including tenancy matters, maintenance, utilities, and vendor coordination.
• Support documentation and applications relating to immigration, banking, insurance, taxation, residency, and other personal or family matters.
• Manage procurement activities, vendor relationships, and office or household requirements.
• Remain responsive to urgent matters outside regular working hours when required.
• Provide ad hoc administrative and project support as assigned by the Chairman or Management.

Job Requirements

• Bachelor's Degree with at least 5 years of relevant experience supporting senior executives or C-suite leaders.
• Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
• Proactive, resourceful, and able to work independently with strong problem-solving abilities.
• Demonstrated ability to handle sensitive and confidential information with professionalism and discretion.
• Willingness to travel overseas and provide support outside regular working hours when necessary.

Location: Bishan

Salary Range : $4,500.00 - $5,400.00

We regret to inform that only shortlisted candidates will be contacted.