Personal Assistant (Newbuilding Ship Broker/Sales-required)

RECRUIT NOW SINGAPORE PTE. LTD.; Singapore; On-site; SGD 81,000 - 97,000; Full time

Benefits offered by this job

Health insurance

Job summary

RECRUIT NOW SINGAPORE PTE. LTD. is recruiting a highly organized Personal Assistant to support a senior newbuilding ship broker. Based at Vision Exchange, you will manage emails, calendars, and project timelines, ensuring deliverables meet tight schedules and high standards.

You will prepare professional documents, coordinate meetings and travel, and act as a gatekeeper to streamline information flow while supporting key client relationships in a fast-paced maritime environment.

Qualifications

• Degree qualification is required.
• Minimum 3 years as a PA in shipping, maritime, or project coordination.
• Comfortable engaging with senior stakeholders.

Responsibilities

• Manage emails, calendars, and follow-ups with shipyards, owners, makers, and internal stakeholders.
• Track multiple newbuilding projects and ensure timelines and deliverables are met.
• Prepare professional documents, summaries, and comparison tables.
• Coordinate meetings, conference calls, and travel arrangements.
• Serve as a gatekeeper and organiser—prioritising information flow.

Skills

Organization

Calendar management

Stakeholder management

Communication

Shipping industry knowledge

Education

Degree qualification

Tools

MS Office

Job description

Personal Assistant to Newbuilding Ship Broker

• Up to $8,000 basic + variable bonus
• Location: Vision Exchange
• Monday to Friday, 9:00 AM – 6:00 PM
• Occasional weekend work may be required (rare)
• Candidates should be comfortable working in a structured, high-performance environment

Role Overview
We are seeking a highly organised, proactive, and execution-focused Personal Assistant to support a senior newbuilding ship broker. This role is pivotal in ensuring smooth operations across multiple ongoing projects, enabling the broker to focus on high-level negotiations and client relationships.

Key Responsibilities

• Manage emails, calendars, and follow-ups with shipyards, owners, makers, and internal stakeholders
• Track multiple newbuilding projects and ensure timelines and deliverables are met
• Prepare professional documents, summaries, and comparison tables
• Coordinate meetings, conference calls, and travel arrangements
• Serve as a gatekeeper and organiser—prioritising information flow rather than simply relaying messages

Requirements

• Degree qualification
• 3 years of experience as a PA in shipping, maritime, or project coordination
• Confident in working with senior stakeholders

About the Company

We are a dynamic and fast-growing player in the maritime and offshore industry, specialising in newbuilding brokerage and project coordination. With a strong network of global shipyards, owners, and equipment makers, the company is known for its professionalism, execution discipline, and ability to manage complex, high-value projects. The team operates in a fast-paced environment where precision, responsiveness, and structure are critical to success.

If you are detail-oriented, thrive on structure, and want to be part of a high-impact role within the maritime industry, this opportunity offers strong exposure and growth potential.