Personal Assistant

MCKIN TALENT SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A staffing solutions company in Singapore is seeking an Executive Assistant to support the Director with scheduling, communications, and administrative tasks. The ideal candidate will have a Diploma and at least 2 years of experience in a similar role. Proficiency in MS Office and excellent communication skills are essential. This role offers a dynamic work environment where attention to detail and confidentiality are crucial.

Qualifications

• Minimum Diploma in Business Administration, Management, or related field.
• At least 2 years of experience as a personal or executive assistant.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work under pressure and adapt to changing priorities.

Responsibilities

• Coordinate appointments, meetings, and travel arrangements for the Director.
• Screen and respond to emails, phone calls, and other correspondences.
• Draft agendas, take meeting minutes, and follow up on action items.
• Plan domestic and international trips, including flight bookings.
• Assist in monitoring ongoing projects, deadlines, and deliverables.

Skills

Organizational skills

Communication skills

Multitasking abilities

Confidentiality

Proficiency in MS Office

Interpersonal skills

Education

Diploma in Business Administration or Management

Tools

Google Workspace

Zoom

Job description

Working hours: 9am to 6pm (Monday to Friday)

Working location: Woods Square

JOB DESCRIPTION

• Manage daily schedules and calendar – Coordinate appointments, meetings, and travel arrangements for the Director, ensuring optimal time management
• Handle communications – Screen and respond to emails, phone calls, and other correspondences on behalf of the Director
• Prepare meeting materials – Draft agendas, take meeting minutes, and follow up on action items as required
• Organize travel & logistics – Plan domestic and international trips, including flight bookings, hotel reservations, itineraries, and transport arrangements
• Support project tracking – Assist in monitoring ongoing projects, deadlines, and deliverables to keep the Director informed and aligned
• Maintain confidential records – Organize and securely handle sensitive documents, reports, and contracts with discretion
• Liaise with internal and external stakeholders – Coordinate with company departments, clients, and partners on behalf of the Director
• Conduct research and prepare reports – Compile market information, competitor insights, or briefing documents when needed
• Assist in event planning – Help arrange company or client events, conferences, or meetings under the Director's purview
• Provide general administrative support – Manage expense claims, office supplies, and other ad-hoc tasks to support daily operations

JOB REQUIREMENTS

• Minimum Diploma in Business Administration, Management, or a related field
• At least 2 years of experience as a personal or executive assistant
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High level of confidentiality and professionalism
• Proficient in MS Office (Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Zoom)
• Proactive, detail-oriented, and able to work independently
• Good interpersonal skills and a positive, can-do attitude
• Ability to work under pressure and adapt to changing priorities
• Familiarity with business operations or executive-level support is an advantage

EA License Number: 25C2980

Disclaimer

By applying, you consent to being contacted for current or future job opportunities. All personal data will be managed in line with Singapore’s PDPA and used solely for recruitment purposes.