Personal Assistant

METHODIST CHURCH IN SINGAPORE - GENERAL CONFERENCE; Singapore; On-site; SGD 50,000 - 84,000; Full time

Benefits offered by this job

Hybrid work arrangement

Medical benefits

Learning and development opportunities

Collaborative work environment

Job summary

The Methodist Church in Singapore - General Conference is seeking a highly organised Personal Assistant to the Bishop to provide executive and administrative support to the Bishop and the Bishop's Office. This trusted role requires discretion and professionalism, coordinating with senior leaders, clergy, councils and external organisations.

Responsibilities include calendar management, travel arrangements, event coordination, budget monitoring and confidential documentation handling, with hybrid

Qualifications

• Diploma, degree or professional qualification in business admin or related field.
• Minimum 5 years in PA/EA/secretarial roles with senior stakeholders.
• Strong written and spoken English; Chinese proficiency is essential.
• Excellent organisational and time-management abilities.

Responsibilities

• Provide executive and administrative support to the Bishop and Bishop's Office.
• Manage the Bishop's calendar, appointments, meetings and deadlines.
• Coordinate local and overseas travel, visas, itineraries and documents.
• Coordinate preaching, teaching, speaking engagements and events.
• Support councils and committees chaired by the Bishop and affiliated bodies.
• Prepare correspondence, reports and meeting materials.
• Liaise with internal departments, churches, clergy and external partners.
• Assist with preparation and monitoring of budgets for the Bishop's Office.
• Process claims and travel expenses for the Bishop.
• Handle confidential information with discretion and professionalism.
• Support staff-related administrative and pastoral care arrangements.
• Provide support for major events, including occasional after-hours work.

Skills

English

Chinese

Organisational skills

Time management

Interpersonal skills

Discretion

Education

Diploma or Degree in Business Admin or related

Tools

Microsoft Office

Job description

About us

The Methodist Church in Singapore (MCS) is a connectional church comprising the General Conference, three Annual Conferences, local churches, and various agencies and organisations. The General Conference (GC) is the highest body of the MCS, responsible for legislation, policy, and the overseeing of its various agencies, including the programme agencies responsible for education, missions, and welfare services.

We have a vacancy for Personal Assistant.

About the role

The Methodist Church in Singapore (MCS) is seeking a highly organised, mature and service-oriented Personal Assistant to the Bishop to provide executive and administrative support to the Bishop and the Bishop's Office.

This is a trusted position that requires excellent organisational skills, discretion and professionalism. The successful candidate will work closely with the Bishop and liaise with senior leaders, clergy, churches, committees, councils and external organisations.

Key responsibilities

• Provide comprehensive executive and administrative support to the Bishop and the Bishop's Office.
• Manage the Bishop's calendar, appointments, meetings, engagements and key deadlines.
• Coordinate local and overseas travel arrangements, including flights, accommodation, transportation, visas, itineraries and related documentation.
• Coordinate the Bishop's preaching, teaching, speaking engagements, meetings, conferences, webinars and official events.
• Provide administrative and coordination support to councils and committees chaired by the Bishop, as well as other MCS committees and affiliated organisations.
• Prepare and coordinate official correspondence, reports, presentations, meeting materials and other documents.
• Liaise with internal departments, Annual Conferences, churches, clergy, schools, agencies and external organisations to coordinate matters relating to the Bishop.
• Assist with the preparation and monitoring of the Bishop's Office and General Conference budgets.
• Process the Bishop's claims, reimbursements, travel expenses and other administrative matters.
• Handle confidential and sensitive information with a high level of discretion and professionalism.
• Support selected clergy and staff-related administrative and pastoral care arrangements.
• Provide support for major MCS events and other activities involving the Bishop, including occasional work outside normal office hours when required.

Requirements

• Diploma, Degree or professional qualification in Business Administration or a related discipline.
• Minimum 5 years of relevant experience in a Personal Assistant, Executive Assistant, Secretary or similar role.
• Strong command of English and Chinese, both written and spoken.
• Excellent organisational, coordination and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.
• Able to manage multiple priorities, work independently and meet tight deadlines.
• Strong interpersonal skills with the ability to communicate effectively with senior stakeholders, clergy, staff and external parties.
• Mature, responsible, service-oriented and approachable.
• High level of integrity and discretion, with the ability to handle confidential and sensitive information appropriately.
• Willing to work outside normal working hours when required

Why Join Us?

At The Methodist Church in Singapore, we are committed to fostering a collaborative, supportive and purpose-driven workplace where every employee can grow and make a meaningful impact.

This is an opportunity to take on a trusted and meaningful executive support role with direct exposure to the leadership of The Methodist Church in Singapore. You will work across a wide network of church, community, education and social-service organisations, and play an important role in ensuring the effective functioning of the Bishop's Office.

We offer:

• Hybrid work arrangement to support work-life harmony
• Comprehensive medical, dental benefits and employee insurance
• Learning and development opportunities to support your professional growth
• A collaborative and values-driven work environment where your contributions are valued
• The opportunity to be part of an organisation that serves and supports the Methodist community in Singapore

We regret that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence. By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information for the processing of your job application.