Payroll Specialist & HR Operation/Senior (1year contract)

Soitec; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Soitec in Singapore is seeking a skilled Payroll Specialist to own and run monthly payroll, from data validation to payslip release, while ensuring accuracy and confidentiality across shift employees, technicians, engineers, professionals and managers.

The role requires strong knowledge of Singapore payroll legislation (CPF, SDL, IRAS AIS, MOM) and experience with Unit4 Prosoft. You will administer complex incentives and partner with HR and Finance to support payroll governance and audits.

Qualifications

• Payroll processing and controls across multiple employee groups.
• Ensure timeliness and confidentiality of payroll data.
• Experience with shift-based pay elements and complex incentives is preferred.
• Strong knowledge of Singapore payroll legislation and statutory obligations.

Responsibilities

• Handle entire employee lifecycle processes in payroll and HR operations.
• Provide payroll advisory and respond to queries to HR, Finance, Operations and employees.
• Maintain audit trails and support controls with accuracy and integrity.

Skills

Payroll

Data privacy

Stakeholder communication

Analytical problem-solving

Education

Diploma/degree in HR, Accounting, Finance, Business or related discipline

Tools

Unit4 Prosoft

Job description

• Own and execute monthly payroll processing from data validation through pay run, banking, payslip release and post-payroll checks.
• Ensure payroll accuracy, timeliness and confidentiality across employee groups, including shift employees, technicians, engineers, professionals and managers.
• Administer variable pay elements such as overtime, shift allowances, site allowances, production incentives, retention incentives, AWS, bonuses and other complex incentive schemes.
• Review payroll inputs, employee master data changes, joiners, leavers, transfers, unpaid leave, deductions, reimbursements and salary adjustments.

Statutory Compliance & Governance

• Ensure compliance with Singapore statutory requirements including CPF, SDL, FWL where applicable, IRAS reporting, MOM requirements and company policies.
• Manage year-end and annual statutory activities such as IR8A / AIS submissions, tax reporting, CPF reconciliations and statutory audits.
• Administer NS make-up pay and government-paid leave claims, including eligibility verification, payroll processing, claim submission, reconciliation and follow-up with relevant agencies.
• Maintain payroll policies, standard operating procedures, maker-checker controls, approval matrices and audit trails.
• Support all internal control testing, external audits and remediation of payroll control findings.

Systems, Data & Process Improvement

• Operate effectively in Unit4 Prosoft and related payroll, time management, and other relevant interfaces.
• Validate HRIS/payroll data integrations, troubleshoot system issues and partner with HRIS/IT/vendors on enhancements or defect resolution.
• Maintain strong data privacy standards and ensure secure handling of confidential employee and payroll information.

Stakeholder Partnering & Team Contribution

• Provide payroll advisory support to HR, Finance, Operations and employees on payroll policies, statutory matters and incentive administration.
• Respond to payroll queries professionally and resolve issues within agreed service levels.

HR Operations

• Handle the entire employee lifecycle
• Partner with business leaders and HRBPs to support HR initiatives and workforce planning
• Handle hands‑on payroll checking and administration, working with HR team
• Support employee engagement programmes and organisational change initiatives
• Manage performance review cycles, compensation benchmarking, and HR processes
• Prepare HR reports, dashboards, and workforce analytics
• Ensure compliance with corporate policies, CSR initiatives, and audit requirements

Requirements:

• Diploma or degree in HR, Accounting, Finance, Business or related discipline.
• At least 3 years of hands‑on payroll experience for Specialist; 5 years for Senior Specialist, preferably in manufacturing, semiconductor, engineering or other operationally complex environments.
• Strong knowledge of Singapore payroll legislation and statutory obligations, including CPF, SDL, IRAS / AIS submissions, Government Paid Leave schemes, MOM requirements, employment‑related deductions and payroll tax reporting.
• Familiarity with Unit4 Prosoft system is highly preferred
• Experience supporting HRIS‑payroll data integrity and system enhancement projects is highly preferred.
• Demonstrated experience managing payroll in environments with rotating shifts, overtime, shift allowances, standby / call‑back payments, transport / meal allowances, attendance incentives, production incentives, variable bonus plans and other complex incentive programs.
• High integrity, attention to detail, confidentiality, service mindset, resilience under tight deadlines, analytical problem‑solving and strong communication with HR, Finance, Operations and employees.