Part time Administrative Assistant

RSBU GLOBAL ADVISORY PTE. LTD.; Singapore; On-site; SGD 17,000 - 25,000; Part time

Job summary

RSBU GLOBAL ADVISORY PTE. LTD. is seeking a reliable Part-Time Administrative Assistant to support day-to-day operations in our Singapore office.

You will handle calls, emails, calendar tasks, and general office administration as part of a collaborative team. This varied role covers client and document support, data entry, file management, event logistics, and ad-hoc tasks for management. The ideal candidate is organised, proactive, and comfortable working independently with strong communication

Qualifications

• Diploma or equivalent in Business Administration, Office Administration, or a related field is preferred but not mandatory.
• Highly organised, reliable, and detail-oriented with good time-management skills.
• Proactive, adaptable, and willing to assist with different tasks as reasonably required.
• Good written and verbal communication skills with a professional and positive attitude.
• Proficient in Microsoft Office (Word, Excel, and PowerPoint); familiarity with CRM systems is an advantage.

Responsibilities

• Handle incoming calls, emails, general enquiries, and reception duties professionally.
• Schedule appointments, coordinate meetings, and assist with calendar management.
• Perform data entry and maintain accurate digital and physical records.
• Prepare, print, scan, copy, bind, file, and organise documents as required.
• Coordinate couriers, incoming/outgoing mail, office supplies, and general office requirements.
• Welcome clients and guests, prepare meeting rooms, and provide refreshments when required.
• Provide professional administrative support to clients, partners, vendors, and other stakeholders.
• Assist with the collection, delivery, and dispatch of documents when required, to organisations such as Notary Public, Singapore Academy of Law, embassies, etc.
• Accompany clients or Nominee Directors to bank appointments when required.
• Prepare, format, organise, and check internal and client documents.
• Handle confidential and sensitive information with appropriate care and discretion.
• Provide administrative, telephone, and email support to team members.
• Work collaboratively and assist colleagues with administrative and operational tasks when needed.
• Support senior management with ad-hoc and time-sensitive requests.
• Provide administrative assistance to General Manager, including occasional personal administrative tasks.
• Assist with special projects, events, client activities, basic research, and marketing-related administration.

Job description

Part-Time Administrative Assistant

About RSBU

RSBU is a fast-growing, multi-vertical group headquartered in Singapore, providing professional services across corporate advisory, employment agency, luxury travel, events, sports academy, and lifestyle management.

We are looking for a reliable, organised, proactive, and team-oriented Part-Time Administrative Assistant to support our growing team and day-to-day operations.

The Role

This is a varied, hands‑on administrative role supporting management and team members across different areas of the business.

A collaborative attitude is important to us. The successful candidate should be a strong team player who is willing to support colleagues and contribute wherever reasonably needed to keep operations running smoothly.

Key Responsibilities

Administrative & Office Support

• Handle incoming calls, emails, general enquiries, and reception duties professionally.
• Schedule appointments, coordinate meetings, and assist with calendar management.
• Perform data entry and maintain accurate digital and physical records.
• Prepare, print, scan, copy, bind, file, and organise documents as required.
• Coordinate couriers, incoming/outgoing mail, office supplies, and general office requirements.
• Help maintain a tidy, organised, and professional office environment.
• Welcome clients and guests, prepare meeting rooms, and provide refreshments when required.

Client& Document Support

• Provide professional administrative support to clients, partners, vendors, and other stakeholders.
• Assist with the collection, delivery, and dispatch of documents when required, to e.g. Notary Public, the Singapore Academy of Law, embassies, and other relevant organisations.
• Accompany clients or Nominee Directors to bank appointments when required.
• Prepare, format, organise, and check internal and client documents.
• Handle confidential and sensitive information with appropriate care and discretion.

Team & Management Support

• Provide administrative, telephone, and email support to team members.
• Work collaboratively and assist colleagues with administrative and operational tasks when support is needed.
• Support senior management with reasonable ad-hoc and time-sensitive requests.
• Provide administrative assistance to the General Manager, including occasional reasonable personal administrative tasks when required.
• Assist with special projects, events, client activities, basic research, and marketing-related administration from time to time.

Requirements

• Diploma or equivalent in Business Administration, Office Administration, or a related field is preferred but not mandatory.
• Previous administrative, office support, or similar experience would be an advantage.
• Highly organised, reliable, and detail-oriented with good time-management skills.
• Strong team player with a genuine willingness to support colleagues and contribute to the wider team.
• Proactive, adaptable, and willing to assist with different tasks as reasonably required.
• Able to work independently while remaining responsive to team and business needs.
• Good written and verbal communication skills with a professional and positive attitude.
• Proficient in Microsoft Office (Word, Excel, and PowerPoint); familiarity with CRM systems is an advantage.
• Able to prioritise and work efficiently in a fast-paced environment.
• Trustworthy and discreet when handling confidential information.

Working Hours & Arrangement

• Part‑time: approximately 25-30 hours per week
• Monday to Friday, approximately 5-6 hours per day
• Specific working hours can be mutually agreed during the interview.
• On‑site position at our centrally located Singapore office.
• Occasional local travel may be required for document deliveries, bank appointments, notarisation/legalisation matters, and other business requirements.