Operations & Finance Admin Executive

Counselling and Care Centre; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

Counselling and Care Centre in Singapore is seeking an Admin Executive (Corporate Operations) to ensure accurate financial administration, smooth intake coordination and precise records management, while overseeing inventory and facilities to support daily operations. The role requires at least 2 years in finance or general administration, strong numerical accuracy, and MS Office proficiency.

You will handle confidential information and liaise with clients and vendors, occasionally after hours

Qualifications

• At least 2 years of experience in finance administration or general administration.
• Hands-on experience with payments, accounts receivable, reconciliations, and budgeting is mandatory.

Responsibilities

• Process payments, issue invoices and receipts accurately and timely.
• Maintain accounts receivable, monitor balances and follow up overdue payments.
• Reconcile bank transactions, receipts, payments and finance schedules, escalating discrepancies promptly.
• Conduct authorised banking activities (deposits, payment submissions).
• Maintain orderly and accurate records for audit, support budgeting, and do expenditure tracking (including reports).
• Support client intakes end-to-end (liaising, coordinating, onboarding etc.) and serve as a key point of contact, providing professional and responsive support.
• Support book sales and full inventory management.
• Coordinate facilities, procurement and vendor matters, including maintenance requests, servicing schedules and office supplies.
• Maintain the readiness, safety and cleanliness of facilities and equipment, maintain relevant records.
• Provide administrative support for meetings, events and cross-functional tasks as assigned.

Skills

Finance administration

Accounts receivable

Record keeping

Budget tracking

Communication

Discretion

Tools

Excel

Word

Job description

Counselling and Care Centre in Singapore is seeking an Admin Executive (Corporate Operations) to ensure accurate financial administration, smooth intake coordination and precise records management, while overseeing inventory and facilities to support daily operations. The role requires at least 2 years in finance or general administration, strong numerical accuracy, and MS Office proficiency.

You will handle confidential information and liaise with clients and vendors, occasionally after hours