Operations/Facilities Executive

AT-SUNRICE GLOBALCHEF ACADEMY PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

AT-SUNRICE GLOBALCHEF ACADEMY PTE. LTD. seeks a Facility & IT Operations Coordinator to manage daily events, VIP visits, F&B service, and campus upkeep. You will coordinate with IT vendors, source suppliers, and ensure safety measures while supporting department heads to deliver seamless operations.

The role requires at least 1 year in Facility Management or F&B in the education sector, plus strong planning and English communication skills.

Qualifications

• Minimum of 1 year working experience in Facility Management and F&B, preferably in the Education sector.
• Knowledge of Network/IT/Security, VOIP, Electrical, ACMV and AV.
• Excellent English communication, planning and organisational skills.

Responsibilities

• Coordinate daily events and long-term planning of F&B events.
• Manage all VIP visits and logistics.
• Oversee F&B service for VIP visits and meals.
• Ensure campus/venue teams meet deadlines for upcoming events and visits.
• Lead weekly walkthroughs for campus cleanliness and monthly maintenance checks.
• Oversee beverage control and inventory management.
• Implement COVID-19 safety measures per government advisories.
• Coordinate with department heads to plan visits and events.
• Maintain IT relations with vendors and address IT matters for the academy.
• Source suppliers/contractors and manage procurement of equipment.
• Support purchasing of food & beverage equipment and maintain high guest standards.
• Represent the academy culture and participate in corporate planning cycles.

Skills

Facility Management

IT knowledge

Tools

Microsoft Office

Job description

• Responsible for daily events and long-term planning of F&B events (F&B experience)


• Responsible for all VIP visits and their good deployment


• Responsible for F&B service for VIP visits and lunches


• Ensure all kitchen / F&B service team is on target with deadlines relative to upcoming events / visits


• Ensure all events / VIP visits are ORX 30 minutes prior to guests’ arrival


• Responsible for weekly Academy cleaning walkthrough and follow up on campus cleanliness.


• Responsible for monthly Academy maintenance walkthrough and follow up on campus repairs


• Responsible for beverage control and inventory on a monthly basis


• Responsible to safeguard the Academy and its population against COVID-19 by actively checking updated government advisories and proposing/implementing new measures to secure the Academy


• Assist HOD of each department to plan and coordinate visits and events in their department


• Responsible for repair and maintenance of the Academy


• Responsible for the usage of utilities in the Academy


• Responsible for sourcing of suppliers and contractors to provide service and equipment to the Academy


• Responsible for purchasing food and beverage equipment to ensure efficient operations, and maintain high standard as expected by the guests and students


• Understand, support, and foster At-Sunrice GlobalChef Academy’s culture and philosophy


• Be actively involved in the Corporate Planning Cycle for continuous improvement, i.e. 5 Ps, Performance Appraisal, Work Plan, Budget Planning, etc.


• Be an At-Sunrice GlobalChef Academy ambassador inside and outside of the workplace


• Maintain a positive attitude and always be a role model for employees and students

Responsible to co-ordinate with IT vendor and handle IT matters for the academy

• Responsible for maintaining a good relationship with all suppliers and contractors


• Performs other duties as may be assigned from time to time

JOB REQUIREMENTS

• Minimum of 1 year working experience on Facility Management & F&B preferably in the Education industry


• Network/IT/Security System/VOIP/Electrical/ACMV/AV knowledge.


• Experience in IT Server/Cloud Maintenance.


• Able to read and understand network/server architecture and topology.


• Excellent communication skills in oral and written English


• Good planning and organisation skills


• Good interpersonal skills


• Proficient in Microsoft Office applications


• Skilful and effective in decision making


• Independent, creative, and motivated individual with strong project management skills


• Work independently with minimum supervision


• Possess strong analytical skills & business acumen


• Ability to work collaboratively with stakeholders in multiple locations and across functions


• Attention to detail


• Ability to motivate