Operations & Facilities Coordinator (PTW & Helpdesk)

EXCELTEC PROPERTY MANAGEMENT PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

EXCELTEC PROPERTY MANAGEMENT PTE LTD in Singapore is seeking an Admin & Operations Coordinator to support the operations and facilities management teams, ensuring smooth permit-to-work processes and timely quotations.

The role includes coordinating PTWs, handling quotation follow-ups, assisting with admin tasks, and providing backup helpdesk support during peak periods to maintain service continuity.

Qualifications

• 3 years of administrative or coordination experience.
• Exposure to facilities management, projects, or operations support is an advantage.
• Familiarity with permit-to-work processes.
• Strong organizational and communication skills.

Responsibilities

• Coordinate and track Permit-to-Work applications across teams.
• Prepare quotations, schedule work, and liaise with vendors.
• Provide backup helpdesk support during peak periods.
• Assist with administrative tasks and maintain CMMS/ trackers.
• Support operations reporting and data consolidation.

Skills

PTW coordination

Quotation coordination

Helpdesk backup

Administrative support

Communication skills

Education

Diploma or equivalent in Business Administration/Facilities Management

Tools

CMMS

Trackers

Job description

EXCELTEC PROPERTY MANAGEMENT PTE LTD in Singapore is seeking an Admin & Operations Coordinator to support the operations and facilities management teams, ensuring smooth permit-to-work processes and timely quotations.

The role includes coordinating PTWs, handling quotation follow-ups, assisting with admin tasks, and providing backup helpdesk support during peak periods to maintain service continuity.