Operations Executive (Payments & Invoicing)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Benefits offered by this job

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Job summary

PERSOL SINGAPORE PTE. LTD. is seeking an Operations Executive (Payments & Invoicing) on a 1-year contract located near Promenade MRT. The role focuses on managing the transactional financial cycle, including sales invoicing and outgoing payments, within a fast-paced, multicultural trading environment.

The candidate should be highly organised, accurate with data, and capable of collaborating with Trade Operations and Finance teams to support month-end close and audits.

Qualifications

• Entry-level candidates are welcome to apply.
• 1–2 years of relevant experience in transactional finance, logistics operations, invoicing, payments, or a similar role will be an advantage.
• Experience in trading or logistics is an added advantage.

Responsibilities

• Prepare and issue accurate sales invoices, recurring bills, and debit/credit notes daily through the in-house trading system.
• Raise Disbursement Instructions to facilitate outbound payments via TT remittance.
• Ensure payments and invoicing entries are completed accurately and on time.
• Maintain filing systems for billing documents, receipts, and credit/debit notes.

Skills

Attention to detail

Data accuracy

Numerical aptitude

Written and verbal communication

Fast learner

Job description

Operations Executive (Payments & Invoicing)

1-Year Contract
Location: Promenade MRT

About the Role

We are looking for a detail-oriented and dependableOperations Executive (Payments & Invoicing)to join our client team. You will play an important role in managing the transactional financial cycle, includingsales invoicing and outgoing payments, while working closely with our Trade Operations and Finance & Accounting teams.

This role is ideal for someone who is highly organised, comfortable working with numbers and data, and able to thrive in a fast-paced, multicultural trading environment.

Key Responsibilities

Payments & Invoicing

• Prepare and issue accurate sales invoices, recurring bills, and debit/credit notes daily through the in-house trading system.
• Raise Disbursement Instructions through the in-house trading system to facilitate outbound payments via TT remittance.
• Ensure payments and invoicing entries are completed accurately and on a timely basis.
• Manage both sides of the transactional cycle, from sales invoicing to outgoing vendor/commercial counterparty payments.

Records & Documentation

• Maintain accurate and organised digital and physical filing systems for billing documents, receipts, and credit/debit notes.
• Ensure documentation is complete and readily available to support month-end closing and audit requirements.
• Retrieve shipment files and perform e-filing where required.

Cross-Functional Coordination

• Work closely with Trade Operations Specialists and the Finance & Accounting team to clarify payment and invoicing details.
• Identify and resolve documentation or data-entry discrepancies promptly.
• Support Operations Managers with accurate system entries and data required for month-end reporting.

Additional Responsibilities & Learning Opportunities

• Support ad-hoc tasks, reports, assignments, and projects as assigned by managers or supervisors.
• Upon successful integration into the role, there may be opportunities forhands-on learning of the Letter of Credit (LC) instrument lifecycle, an important financial banking instrument used in international trading.
• Expanded responsibilities may include reviewing LC instruments and supporting LC documentation preparation for banking negotiations.

Requirements & Experience

• Entry-level candidates are welcome to apply.
• 1–2 years of relevant experiencein transactional finance, logistics operations, invoicing, payments, or a similar role will be an advantage.
• Experience intrading or logisticsis an added advantage.
• Strong attention to detail, particularly when handling financial figures and high-volume data entry.
• Comfortable working across different systems and adapting to varying data-entry processes.

Skills & Competencies

• Excellent written and verbal communication skills.
• Quick learner with the ability to work effectively in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Energetic, self-motivated, and dependable with a strong work ethic.
• Able to manage high volumes of work while maintaining a high level of accuracy.
• Strong organisational and time-management skills.
• Adaptable and comfortable working in a flexible, multicultural environment.

We regret to inform that only shortlisted candidates will be notified.