Operations Executive/Assistant

PERMATA INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A shipping and logistics company in Singapore is seeking a candidate to manage and handle shipping documents and liaise with vendors. Strong shipping knowledge, proficiency in both English and Mandarin, and negotiation skills are essential. The candidate must be able to work under pressure and handle tasks within deadlines. Immediate availability is required.

Qualifications

• Experience in shipping preferred.
• Ability to negotiate shipping documents.
• Proficient in MS Office applications.
• Good command of English and Mandarin.

Responsibilities

• Manage shipping documents and liaise with suppliers.
• Handle L/C applications and bank negotiations.
• Monitor vessel schedules and track cargo.
• Communicate with banks, shipping agents, and customers.

Skills

Shipping knowledge

Negotiation skills

MS Office proficiency

Written and spoken English

Written and spoken Mandarin

Job description

Job Responsibilities:

• Handle and manage shipping documents (including B/L, Commercial Invoice, Packing List, Certificate of Origin, Certificate of Weight and Quality) independently;
• Handle and manage all necessary documents for L/C application and bank negotiation independently liaise with suppliers/buyers on cargo readiness, documentation and payment matters;
• Liaise with shipping companies/ship brokers on shipping documents arrangements, monitor of vessel schedules and cargo tracking
• Responsible for Bulk and/or Container Operations documentation
• Communication with Negotiation Banks, Shipping Agents/Owners, Masters, Ship Surveyors, Carrier and ensure customer expectations are met.

Job Requirements:

• Preferred experience in shipping knowledge, able to negotiate shipping documents and with knowledge of LC readings.
• Good written and spoken English and Mandarin preferred to liaise with English and Mandarin speaking associates
• Proficient in MS Office applications
• Able to commence work immediately or at short notice
• Ability to handle task within deadline and under stress
• Ability to work long hours, as and when required.
• Singapore only (no quota for non-Singaporean)

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