Operations Executive

SALLING SEARCH PTE. LTD.; Singapore; On-site; SGD 47,000 - 78,000; Full time

Job summary

SALLING SEARCH PTE. LTD. is seeking an Operations Executive to manage marine and diving operations across multiple international locations. The role emphasizes strong coordination, regulatory knowledge, and safe, compliant procedures.

The successful candidate will oversee diving schedules, vessel logistics and port interactions, ensuring paperwork and safety standards are maintained while coordinating with clients and agents.

Qualifications

• Strong knowledge of port procedures, maritime regulations, and documentation.
• Bachelor’s Degree in Shipping, Maritime, Logistics, or related field.
• 2–5 years of experience in shipping, port, or marine operations.
• Familiarity with diving operations or offshore activities.
• Proficiency in MS Office, particularly Excel and Word.

Responsibilities

• Oversee day-to-day operations to ensure diving and marine activities run smoothly.
• Plan and coordinate dive schedules, logistics, and deployment of divers and support vessels.
• Ensure diving operations follow safety standards and procedures, check equipment and safety measures.
• Monitor vessel schedules, ETAs, arrivals and port calls, and track movements via systems and updates.
• Coordinate pre-arrival and post-departure formalities with Vessel Masters, agents and port authorities.
• Manage vessel turnaround, husbandry services and port logistics.
• Communicate with clients, agents and internal teams to confirm job scope and keep execution smooth.
• Verify shipping documents (manifests, B/Ls, port clearances, PTWs, permits) for accuracy.
• Ensure compliance with port regulations, maritime laws and company standards; verify licenses and insurance.
• Verify crew documentation and maintain vessel operation records.
• Prepare and organize supervisors’ reports, photos and documents for clients.
• Identify risks or bottlenecks early and implement corrective actions.
• Support the Operations Manager in maintaining performance, safety and compliance.

Skills

Coordination skills

Communication skills

Problem solving

Maritime regulations knowledge

Port procedures knowledge

Education

Bachelor’s Degree in Shipping/Maritime/Logistics

Tools

MS Office (Excel & Word)

Job description

Salling Search is currently recruiting for an Operations Executive for a marine services company. This role manages shipping, port and diving operations across several international locations, and suits someone with strong coordination skills and a solid grasp of maritime regulations and offshore work.

Responsibilities

• Oversee day-to-day operations to make sure diving and marine activities run smoothly
• Plan and coordinate dive schedules, logistics, and the deployment of divers and support vessels for confirmed projects
• Make sure all diving operations follow safety standards and operational procedures, including checking that diving equipment and safety measures are available and ready
• Monitor vessel schedules, ETAs, arrivals and port calls, and track vessel movements using available systems and agent updates
• Coordinate pre-arrival and post-departure formalities with Vessel Masters, agents and port authorities
• Manage vessel turnaround, husbandry services and port logistics
• Work with clients, agents and internal teams to confirm job scope early and keep communication and execution smooth
• Manage and verify shipping and operational documents, including manifests, B/Ls, port clearances, PTWs and permits
• Make sure the company follows port regulations, maritime laws and company standards, and that all boats are licensed, insured and compliant
• Verify crew documentation, including certifications, medicals, contracts and logbooks, and keep accurate records of vessel operations
• Make sure supervisors submit job reports, photos and supporting documents on time, then review and organise them for client submission
• Spot risks or bottlenecks early and put corrective actions in place
• Support the Operations Manager in maintaining performance, safety and compliance standards

Requirements

• Strong knowledge of port procedures, maritime regulations, and documentation (mandatory)
• Bachelor’s Degree in Shipping, Maritime, Logistics, or related field
• 2 to 5 years of experience in shipping, port, or marine operations
• Familiarity with diving operations or offshore activities
• Proficiency in MS Office, particularly Excel and Word
• Strong coordination, communication, and problem-solving skills applied to managing multiple operations under pressure
• Willingness to travel as required