Operations Coordinator - Asia

STS Marine Solutions Ltd; Singapore; On-site; SGD 45,000 - 78,000; Full time

Job summary

STS Marine Solutions Ltd. is seeking an Operations Coordinator to plan and coordinate equipment, support vessels and personnel for ship-to-ship operations worldwide.

You will act as a bridge between clients, marine assets and operations teams to ensure safe, compliant and timely execution. The role requires strong organisational skills, excellent communication, and the ability to work in a high-energy environment.

Qualifications

• Strong organisational and multitasking abilities.
• Excellent written and verbal communication.
• High ethical standards and compliance with laws.
• Ability to maintain good relationships with clients, crew, and partners.
• Experience offshore or in vessel agency preferred; knowledge of petroleum terms advantageous.

Responsibilities

• Prioritize HSE and company values in daily operations.
• Coordinate travel for essential personnel to operations.
• Maintain data in scheduling tools for accurate invoicing.
• Secure MM approvals with customers as needed.
• Communicate weather impacts and possible delays to customers.
• Manage customer and vessel operation files.
• Share weekend coverage across operations team members.
• Plan client meetings and marketing events.
• Attend industry seminars as required.
• Assist in invoicing of operations and asset allocation to support teams.

Skills

Organisational skills

Communication skills

Ethical standards

Relationship building

Multitasking in high-energy env

Tools

Microsoft Office

Job description

Background
STS Marine Solutions is the world’s leading ship to ship & ship to shore service provider with more than 40 years’ experience in the Marine sector. Our dedicated team oversees operations in more than 20 locations where core activities cover Oil, LPG & LNG ship to ship transfers, LNG & clean fuel projects, marine consultancy and equipment sales & maintenance. Be a part of a growing diversified team and enjoy meeting the challenges of the day-to-day marine industry.
As a key member of the Operations team, the Operations Coordinator is responsible for the efficient planning and coordination of equipment, support vessels and personnel to ensure the safe, compliant and timely execution of ship-to-ship operations worldwide. The role serves as a vital link between clients, marine assets and operational teams, delivering exceptional service while consistently meeting STS Marine Solutions' high standards and client expectations.

Direct Responsibilities

• Treats HSE and the company values as the number one priority.
• Coordinate travel of essential personnel to/from operations (Mooring Masters).
• Track and import data in a commercial scheduling tool necessary to ensure proper and expedient invoicing.
• Assist in coordination of MM approvals with customers where required.
• Communicate with customers regarding weather conditions and convey possible delays.
• Update and maintain customer and vessel operational files.
• Rotate with the operations team members to allow weekend coverage of all operational activities.
• Plan and execute client meetings and marketing events.
• Attend industry seminars and events as required.
• Perform other operational duties as required.
• Aid in the invoicing of operations.
• In cooperation with the marketing team this position will help develop and maintain business relationships with existing customers, potential customers, owners, operators, and brokers. This position will also represent the company at industry functions and seminars.
• This position will provide support to the technical and operations teams by coordinating and allocating assets, developing forward planning, and disseminating operational information internally and externally to the customer.

Knowledge, skills and experience

• High level of organisational skills with the ability to manage multiple priorities.
• Strong oral and written communication skills.
• High ethical standards and unwavering adherence to the law.
• The demeanour to maintain a good working relationship with customers, mooring masters, ship captains, the fleet, finance, and our business associates overseas.
• The ability to work and thrive in a high-energy environment.
• Experience working offshore or in vessel agency in preferred.
• Operational knowledge of the petroleum industry is preferred.
• Proficient in Microsoft Office applications.

Essentials

• Open to Singapore Citizens/PRs
• Have prior STS experience in either operations or projects.
• Previous experience sailing as a junior deck officer up to 2nd officer on tanker and/or LNG vessels.

STS Marine Solutions is part of Breakwater Investments, a specialist group of companies with over 100 years of maritime experience, operating in the engineering, shipping & logistics, and oil & gas industries.

STS Marine Solutions is an ISO 9001:2015, ISO 14001:2015 and 45001:2018 certified company certified by DNV.

STS Marine Solutions (UK) Limited
1815855
England and Wales
1 The Cloisters, Sunderland, Tyne and Wear, SR2 7BD