Operations Admin & Logistics Coordinator

Vision Green

Singapore

In loco

SGD 36.000 - 60.000

Tempo pieno

13 giorni fa

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Descrizione del lavoro

Vision Green in Singapore is seeking an Operations Administrative Executive/Assistant to provide essential administrative and operational support for the e-waste recycling and manufacturing facility. You will coordinate documentation, inventory records, production activities, logistics, and material movements while ensuring compliance with company procedures, safety, and environmental requirements.

You will work with Operations, Manufacturing, and Warehouse teams to maintain accurate records,

Competenze

Minimum GCE 'N'/ 'O' Level, Nitec, Diploma or equivalent qualification in Business Administration, Operations Management, Supply Chain, Logistics, or related field.
Preferably 1–3 years of administrative support, manufacturing, warehouse operations, logistics, or related industry.
Experience in e-waste recycling, electronics manufacturing, or waste management is an advantage.
Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
Strong organizational, communication, and coordination skills.
Meticulous, responsible, and able to manage multiple tasks and meet deadlines.
Able to work independently as well as collaboratively with different departments.

Mansioni

Provide day-to-day administrative support to Operations and Manufacturing teams.
Prepare, update, and maintain operational records, work orders, reports, and documentation.
Perform data entry and maintain accurate records in the company's internal systems.
Coordinate with internal departments to ensure smooth workflow and timely completion of operational tasks.
Handle filing, document control, and other general administrative duties.
Assist the Operations Manager with reporting, scheduling, and ad hoc assignments.
Monitor and maintain records of incoming and outgoing materials, recyclable components, and recovered materials.
Assist with stock reconciliation and physical inventory checks.
Verify material quantities, weights, and relevant documentation against delivery and collection records.
Update inventory spreadsheets in systems and report discrepancies to the relevant personnel.
Support the tracking and traceability of materials throughout the recycling and manufacturing process.
Coordinate with production and warehouse personnel on daily operational requirements.
Assist in updating production records, output reports, and material consumption records.
Monitor the status of material movements and follow up on outstanding operational matters.
Support production planning and scheduling by maintaining accurate operational information.
Liaise with relevant departments to address documentation issues or operational delays.
Coordinate collection, transportation, deliveries, and dispatch arrangements.
Prepare and verify purchase orders, delivery orders, collection records, invoices, and other relevant documents, as assigned.
Liaise with suppliers, customers, transport providers, and recycling partners on operational matters.
Ensure supporting documents are properly maintained and readily available for reference.
Follow up on delivery discrepancies, missing documents, and outstanding transactions.
Assist in maintaining records related to workplace safety, environmental procedures, and operational compliance.
Support the preparation of documents for internal audits, external inspections, and compliance reviews.
Ensure operational documents are maintained in accordance with company policies and applicable requirements.
Promptly report discrepancies, incidents, or non-compliance issues to the relevant supervisor.
Support proper housekeeping and adherence to established procedures for the handling and storage of e-waste materials.