On-Site Project Administration Specialist

AECO; Singapore; On-site; SGD 39,000 - 58,000; Full time

Benefits offered by this job

Day 1 onboarding at AECOM office

Job summary

AECOM is seeking an Office Administrative & Operations support professional to handle letters of acceptance, contract documents, and day-to-day admin tasks in Singapore. You will manage tender deposits, filing, and support both QS and PM teams, coordinating courier services and printing for project documents.

The role also covers office operations such as facilities coordination, reception coverage, and ad-hoc support as assigned by Business Line Leaders.

Qualifications

• Diploma in Accounting, Finance, Business Administration, or a related field.
• Minimum 2 years of experience in project coordination, or administrative roles.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint).
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Analytical mindset with attention to detail.

Responsibilities

• Prepare and compile Letters of Acceptance, Letters of Intent, tender reports, tabulations, and contract documents.
• Record and manage tender deposits and cheques.
• Maintain document control and filing of legal and project documents.
• Provide day-to-day administrative support to QS and PM teams.
• Coordinate local and overseas courier services, including arranging courier for cheque collection and deposit to support Manila finance.
• Coordinate external printing and binding services for project and contract documents.
• Organize internal/external events when requested.
• Manage office supplies, stationery, and publications for contract binding.
• Coordinate building maintenance matters, including air-conditioning servicing and lighting replacement.
• Liaise with vendors on copier and facilities issues.
• Cover reception duties when required, including visitor handling and calls.
• Ad-hoc Support.
• Provide ad-hoc administrative and operational support as assigned by Business Line Leaders.

Skills

Organizational skills

Time management

Communication

Interpersonal abilities

Analytical mindset

Attention to detail

Education

Diploma in Accounting/Finance/Business Administration

Tools

MS Office Suite

Job description

AECOM is seeking an Office Administrative & Operations support professional to handle letters of acceptance, contract documents, and day-to-day admin tasks in Singapore. You will manage tender deposits, filing, and support both QS and PM teams, coordinating courier services and printing for project documents.

The role also covers office operations such as facilities coordination, reception coverage, and ad-hoc support as assigned by Business Line Leaders.