Offshore Project Administrator - Logistics & Coordination

Elsa Talent Solutions Sdn. Bhd.; Singapore; On-site; SGD 42,000 - 68,000; Part time

Job summary

Elsa Talent Solutions Sdn. Bhd. is seeking a Project Administrator to support oil & gas projects in Singapore. The role requires frequent shipyard attendance and coordination of calendars, mobilisations, and site facilities.

You will maintain records, manage travel documents, and ensure timely reporting. The position is a fixed-term contract with 7 months duration, ideal for experienced administrators in offshore environments.

Qualifications

• Diploma in Business Administration or related field.
• Minimum 5 years of experience supporting offshore, marine, construction, or engineering projects.
• Experience with project administration, coordination, and records management.

Responsibilities

• Manage project calendars, meeting logistics, agendas, minutes and action registers.
• Coordinate mobilisation records, travel, visas, work permits, medicals, inductions, passes and accommodation administration.
• Maintain team contact lists, rotation plans, timesheets, attendance and overtime records.
• Administer site-office supplies, communications, IT requests and common project facilities.
• Support purchase-request documentation, invoice routing and routine correspondence.
• Maintain HSE induction, training and competency records in coordination with HSE and discipline leads.
• Track administrative actions and follow up overdue responses.
• Prepare controlled distribution of weekly and monthly reports.
• Support visitor, Class, vendor and management visit arrangements.
• Maintain orderly archives and support project close-out.

Skills

Project administration

Coordination

Meeting minutes

Records management

Travel coordination

Education

Diploma in Business Administration

Tools

Microsoft 365

ERP workflow

Job description

Elsa Talent Solutions Sdn. Bhd. is seeking a Project Administrator to support oil & gas projects in Singapore. The role requires frequent shipyard attendance and coordination of calendars, mobilisations, and site facilities.

You will maintain records, manage travel documents, and ensure timely reporting. The position is a fixed-term contract with 7 months duration, ideal for experienced administrators in offshore environments.