Manager, Provost’s Office

Nanyang Technological University Singapore; Singapore; On-site; SGD 90,000 - 120,000; Full time

Job summary

NTU in Singapore seeks a Manager, Provost's Office to support strategic projects, recruit and develop faculty, and manage AI Singapore initiatives within the Provost's portfolio.

You will coordinate with project leads, track budgets and timelines, provide secretariat support, and oversee operations of the Provost's Office, reporting to the Director.

Qualifications

• Bachelor's Degree or equivalent practical experience.
• Strong project management skills, with ability to manage one or more projects concurrently.
• Strong verbal and written communication skills.
• Ability to work independently and as a team.

Responsibilities

• Support the Director (Provost's Office) in the implementation and tracking of strategic projects and initiatives.
• Provide secretariat support and follow-through for meetings.
• Work closely with stakeholders including the project leads, track taskforces, administrative heads, and finance to ensure successful planning, execution, and completion of initiatives.
• Monitor project timelines, budgets, and deliverables.
• Collate data for reports as required for reporting to the Board of Trustees.
• Assist the Director of Planning and Operations of AI Singapore in managing and overseeing the implementation of applied and translational initiatives, including facilitating approvals in accordance to the governance structure within AI Singapore.
• Interact with and manage internal administrative team within AI Singapore, Directors, as well as external stakeholders to AI Singapore such as funders, professors, and the respective institution’s administrative team.
• Prepare monthly budget projections and reports to keep track of expenses.

Skills

Project management

Verbal and written communication

Independent work

Team collaboration

Education

Bachelor's degree

Job description

The Manager, Provost's Office will report to the Director (Provost's Office) and provide support in:

• Execution of Provost's strategic projects and initiatives that strengthens faculty recruitment and development in NTU. As part of this task, the manager will develop policy papers, project proposals, agreements, execute and monitor project timeline, and report on key projects.
• Managing projects related to AI Singapore, a national R&D platform funded by the Ministry of Digital Development and Information, the Info-communications and Media Development Authority, and the Singapore National Research Foundation;
• Managing the operations and administration of the Provost's Office.

The Manager Will Be Responsible For The Following

Managing strategic projects of Provost's Office

• Support the Director (Provost's Office) in the implementation and tracking of strategic projects and initiatives.
• Provide secretariat support and follow-through for meetings.
• Work closely with stakeholders including the project leads, track taskforces, administrative heads, and finance to ensure successful planning, execution, and completion of initiatives.
• Monitor project timelines, budgets, and deliverables.
• Collate data for reports as required for reporting to the Board of Trustees.

Managing projects related to AI Singapore

• Assist the Director of Planning and Operations of AI Singapore in managing and overseeing the implementation of applied and translational initiatives, including facilitating approvals in accordance to the governance structure within AI Singapore.
• Interact with and manage internal administrative team within AI Singapore, Directors, as well as external stakeholders to AI Singapore such as funders, professors, and the respective institution’s administrative team.

Managing operations and administration of Provost's Office

• Support the management of Provost's Office which may include the budget, assets, and physical space.
• Prepare monthly budget projections and reports to keep track of expenses.

Requirements

• Bachelor's Degree or equivalent practical experience.
• Strong project management skills, with ability to manage one or more projects concurrently.
• Strong verbal and written communication skills.
• Ability to work independently and as a team

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU