Office of the Registrar - Assistant Manager (Admissions Systems)

RPO Republic Polytechnic; Singapore; On-site; SGD 67,000 - 89,000; Full time

Job summary

Republic Polytechnic is seeking an meticulous Assistant Manager (Admissions Systems) in Singapore to oversee end-to-end system enhancements for admissions. You will coordinate with MOE, IHLs and the vendor to ensure timely, quality delivery and smooth rollout from requirements to post go-live support.

The role requires strong documentation, stakeholder management, and UAT coordination with a focus on accuracy and process alignment with admissions policies.

Qualifications

• Experience in admissions systems or IT system projects is required.
• Ability to document business and functional requirements clearly.
• Strong coordination and stakeholder management skills.

Responsibilities

• Oversee end-to-end lifecycle of system enhancements from requirements to rollout and post go-live support.
• Track project plans, timelines, issues, and risk registers to ensure timely delivery.
• Monitor vendor deliverables against scope, specs, milestones and SLAs.
• Escalate risks and issues and recommend mitigations.
• Collaborate with MOE and IHLs to gather and document requirements.
• Translate admissions policies and workflows into system requirements.
• Manage UAT and coordinate defect logging, triage and resolution with the vendor.
• Support production setup, cutover planning and rollout activities.
• Monitor post-deployment performance and rectify bugs or gaps after go-live.

Skills

Coordination

Documentation

Stakeholder management

Attention to detail

UAT coordination

Education

Relevant qualification in IT / admissions

Job description

[What the role is]

Office of the Registrar - Assistant Manager (Admissions Systems)

[What you will be working on]

We are looking for a meticulous and motivated individual to manage and oversee the end-to-end enhancement, testing and rollout of admissions systems supporting Polytechnics and ITE. The role serves as the key liaison between MOE, participating Institutes of Higher Learning (IHLs) and the appointed system vendor to ensure that system enhancements are delivered according to agreed requirements, timelines and quality standards, and are aligned with admissions policies and processes. This position will be on a 2-year contract.

Job Description

• Manage and oversee the end-to-end lifecycle of the system enhancement projects, from requirements gathering through development, testing, rollout and post go live support.


• Keep track of project plans, timelines, issue logs and risk registers to track progress and ensure timely delivery.


• Monitor vendor deliverables against agreed scope, specifications, milestones and service levels.


• Escalate project risks, issues and dependencies appropriately, and recommend mitigation actions.


• Work closely with MOE and IHLs to gather, analyse and document business and functional requirements.


• Translate admissions policies and operational workflows and considerations into clear system requirements.


• Manage User Acceptance Testing (UAT) and coordinate defect logging, triage and resolution with the vendor.


• Support production setup, cutover planning and system rollout activities.


• Monitor system performance post-deployment and follow through on the rectification of bugs, issues or gaps identified after go-live.

[What we are looking for]

• Relevant qualification with at least 3 years of relevant work in IHL admissions, IT system projects, system enhancements or project coordination.


• Familiarity with admissions processes, Full Subject-Based Banding, student systems or the education sector would be advantageous


• Strong coordination, documentation and stakeholder management skills.


• Able to work effectively with multiple agencies and vendors, with good follow-through and attention to detail.


• High level of accuracy in data handling and reporting