Office Manager/S$5000

Manpower Staffing Services (Singapore) Pte Ltd; Singapore; On-site; SGD 51,000 - 61,000; Full time

Job summary

Manpower Staffing Services (Singapore) Pte Ltd is seeking an experienced Office Manager to oversee day-to-day operations, maintain a professional and secure work environment, and act as the liaison with building management, vendors, and service providers.

You will coordinate travel, manage supplies and IT coordination, support HR admin tasks, and drive safety, business continuity, and employee engagement initiatives. Location is Central, Singapore, with a monthly salary up to S$5,000.

Qualifications

• At least 8 years of experience in office management, administration, executive support, HR administration, or a related function.

Responsibilities

• Manage the day-to-day operations of the office, ensuring a professional, safe, efficient, and well-organized working environment.
• Serve as the primary liaison with building management, office vendors, cleaning contractors, service providers, and external contractors.
• Lead business continuity, emergency preparedness, and workplace safety initiatives, ensuring compliance with company requirements, minimizing operational disruptions, and maintaining a safe and secure working environment.
• Manage office supplies, pantry inventory, stationery, and general office procurement to ensure uninterrupted operations.
• Coordinate office maintenance, repair works, renovations, and workplace improvement initiatives.
• Act as the primary point of contact for office IT administration, coordinating with internal and external IT support providers to ensure timely resolution of technology-related issues.
• Maintain and monitor office asset registers, including laptops, monitors, phones, office furniture, TV and other office equipment.
• Establish and maintain organized e-filing systems, administrative records, and office documentation.
• Ensure meeting rooms, common areas, storage rooms, and office facilities are clean, organized, adequately stocked, and fully operational.
• Administer and coordinate office-related insurance matters, including liability insurance coverage for Singapore and Hong Kong office.
• Coordinate and manage end-to-end business travel arrangements, including flight, train, and hotel bookings, ensuring cost-effective options through quotation sourcing and comparison.
• Liaise closely with multiple departments to plan, coordinate, and oversee concurrent travel arrangements, serving as the central point of contact for all business travel activities.
• Handle travel-related amendments, cancellations, and urgent requests, providing timely support to employees, including after office hours when required.
• Support 20% of HR & Admin functions: Coordination of onboarding and offboarding activities, maintenance of employee records, visa and work authorization documentation, leave and attendance administration, employee documentation preparation, benefit administration, and liaison with external service providers.
• Support HR compliance activities and ensure timely completion of employee lifecycle transactions and HR administrative requirements.
• Employee Engagement - Plan, coordinate, and execute employee engagement initiatives and company events from concept development through implementation and post-event evaluation.

Skills

Office management

Coordination

Multitasking

Microsoft Office

HRIS systems

Tools

D365

HRIS

Job description

• Manage the day-to-day operations of the office, ensuring a professional, safe, efficient, and well-organized working environment.
• Serve as the primary liaison with building management, office vendors, cleaning contractors ,service providers, and external contractors.
• Lead business continuity, emergency preparedness, and workplace safety initiatives, ensuring compliance with company requirements, minimizing operational disruptions, and maintaining a safe and secure working environment.
• Manage office supplies, pantry inventory, stationery, and general office procurement to ensure uninterrupted operations.
• Coordinate office maintenance, repair works, renovations, and workplace improvement initiatives.
• Act as the primary point of contact for office IT administration, coordinating with internal and external IT support providers to ensure timely resolution of technology-related issues.
• Maintain and monitor office asset registers, including laptops, monitors, phones, office furniture, TV and other office equipment.
• Establish and maintain organized e-filing systems, administrative records, and office documentation.
• Ensure meeting rooms, common areas, storage rooms, and office facilities are clean, organized, adequately stocked, and fully operational.
• Administer and coordinate office-related insurance matters, including liability insurance coverage for Singapore and Hong Kong office.
• Coordinate and manage end-to-end business travel arrangements, including flight, train, and hotel bookings, ensuring cost-effective options through quotation sourcing and comparison.
• Liaise closely with multiple departments to plan, coordinate, and oversee concurrent travel arrangements, serving as the central point of contact for all business travel activities.
• Handle travel-related amendments, cancellations, and urgent requests, providing timely support to employees, including after office hours when required.
• Support 20% of HR & Admin functions: Coordination of onboarding and offboarding activities, maintenance of employee records, visa and work authorization documentation, leave and attendance administration, employee documentation preparation, benefit administration, and liaison with external service providers.
• Support HR compliance activities and ensure timely completion of employee lifecycle transactions and HR administrative requirements.
• Employee Engagement - Plan, coordinate, and execute employee engagement initiatives and company events from concept development through implementation and post-event evaluation.

Requirements

• At least 8years of experience in office management, administration, executive support, HR administration, or a related function.
• Strong organizational, coordination, and multitasking skills, with the ability to manage multiple priorities simultaneously.
• Proficient in Microsoft Office applications andbusiness systems (e.g., D365, HRIS, or similar platforms).

Location: Central

Salary up to S$5,000 monthly